Temporary Staff Services Tender

Framework for Temporary Administrative, Catering and Manual Staff Services – North (Scottish Government).

United Kingdom-Edinburgh: Supply services of personnel including temporary staff

2018/S 146-334660

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
United Kingdom
Contact person: David Bilton
Telephone: +44 1312443627
E-mail: david.bilton@gov.scot
NUTS code: UKM

Internet address(es):Main address: http://www.scotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Temporary Administrative, Catering and Manual Staff Services — North

Reference number: SP-18-012

II.1.2)Main CPV code

79620000

II.1.3)Type of contract

Services

II.1.4)Short description:

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

75100000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland – North

II.2.4)Description of the procurement:

This Framework Agreement is for the provision of Temporary administrative, Catering and manual staff services in the North of Scotland. The Framework Agreement will be for a maximum period of 48 months. Contractors must be capable of supplying suitably qualified temporary workers covering a diverse range of skill sets that have been through the relevant disclosure/security processes. Temporary workers should be suitably trained and experienced to perform the duties required of them and must be eligible to work in the United Kingdom. The contractor must be able to provide coverage in the North of Scotland, with consistent levels of service for varied assignment types and terms as required by the Framework public bodies, on a cost effective and best value basis. Contractors will be able to provide temporary workers to meet requirements at the Framework public bodies’ premises as and when required. Contractors must provide comprehensive management information throughout the duration of the Framework Agreement and any Call-Off Contract awarded under the Framework, to all participating Framework public bodies.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Weighting / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must demonstrate a Current Ratio of 0.9 or greater. See question 4B.4 of the ESPD.

Current Ratio will be calculated as follows: net current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

In the event that the bidder does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Minimum level(s) of standards possibly required:

It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s liability insurance in accordance with any legal obligation for the time being in force.

Public Liability Insurance = [1 000 000]GBP. See question 4B.5.2 of the ESPD.

Professional Indemnity Insurance = [1 000 000]GBP. See question 4B.5.2 of the ESPD.

Bidders must provide a separate ESPD response from entities upon whose capability / capacity they rely on in order to meet any selection criteria including Economic and financial standing.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 029-063091

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/09/2018

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/09/2018

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Within 4 years

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria questions can be found in the ITT together with the weightings.

Technical envelope — Tenderers who provide a ‘NO’ answer to Q 2.1.2 or fail to achieve a moderated average score of ‘2’ or more against questions 2.3.1, 2.3.3, 2.4.1, 2.4.2 and 2.6.1 will result in their tender not being considered further and will not be included in the price/quality ratio calculation.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 11447. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The contractor will be required, where practical, to:

— consider relevant opportunities for community benefits,

— consider opportunities for the involvement of SMEs and/or third sector organisations in delivery of this Framework,

— provide assurance regarding workforce matters.

This may include schemes such as:

— providing training opportunities and support to achieve qualifications,

— supporting local communities e.g. sponsorship of local clubs etc.,

— using social enterprises to support delivery of services.

(SC Ref: 551090)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
United Kingdom
Telephone: +44 1312443627Internet address: http://www.scotland.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/07/2018