Tender for Aberdeen City Car Club

Tender for Aberdeen City Car Club

The city of Aberdeen requires a Membership based pay as you go Car Club to operate in the city.

United Kingdom-Aberdeen: Motor vehicles for the transport of fewer than 10 persons

2016/S 231-420925

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Aberdeen City Council
Marischal College, Broad Street
AB10 1AB
United Kingdom
E-mail: AlanSimpson@aberdeencity.gov.uk
NUTS code: UKM50
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Aberdeen city car club.

Reference number: 000-YHJB8196

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The city of Aberdeen requires a Membership based pay as you go Car Club to operate in the city and to be used by the Council employees on council business and the general public.

II.1.5)Estimated total value

Value excluding VAT: 175 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM50
Main site or place of performance:

Aberdeen city.

II.2.4)Description of the procurement:

The city of Aberdeen Council require a pay as you go membership car club to operate in the city, which will be used by the general public and council employees conducting council business.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The council reserves the right to award extension options under any resultant contract, for periods of up to a maximum of 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderer must be a member of Car Plus and provide a copy of their certification to council as part of this tender.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— It is a requirement of this contract that tenderer hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Tenderer will be required to submit their Average annual turnover for last 3 years.

Minimum level(s) of standards possibly required:

Insurance Requirements

1. Employers Liability Insurance: For this contract the Council requires a minimum Employers Liability Insurance cover to comply with all relevant statutory requirements of 10 000 000 GBP.

2. Public Liability: It also requires a minimum Public Liability Insurance cover of 5 000 000 GBP.

3. Professional Indemnity Insurance: It also requires a minimum Public Liability Insurance cover of 5 000 000 GBP.

The bidder should provide its average yearly turnover for the last 3 years.

The council will use the independent Credit scoring organisation Creditsafe to check the financial status of the tenderers and may involve further detailed financial checking /assessment.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

— Past Experience.

Minimum level(s) of standards possibly required:

Examples of previous work: Bidders will be required to provide 3 recent examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2) of the OJEU Contract Notice or the relevant section in the Contract Notice.

Tenderers will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Tenderer is required to provide details of the technical facilities and measures for ensuring quality and the study and research facilities used.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/01/2017
Local time: 18:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/01/2017
Local time: 08:00

Aberdeen Marischal College.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

Questions of any nature in relation to this tender exercise and associated documents must be raised using Question and Answer facility provided within this Contract Notice only. Direct communication from an economic operator with any member of staff at Aberdeen city council in relation to this tender exercise is prohibited and may result in that economic operator’s exclusion from any further part in the process. Furthermore, any potential errors or omissions within the tender document issued by Aberdeen city council that is/are identified by economic operators must be raised with Aberdeen city council using the Question and Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=472671

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref: 472671)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=472671

VI.4)Procedures for review

VI.4.1)Review body

Aberdeen City Council
Marischal College, Broad Street
AB10 1AB
United KingdomInternet address:http://www.aberdeencity.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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