Tender for Ambulance Make Ready Services

Internal vehicle cleaning to the Trust’s infection control standards; Exterior vehicle cleaning; Deep cleaning of vehicle to the Trust’s infection control standards.

United Kingdom-Bicester: Cleaning services of transport equipment

2014/S 196-346614

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Central Ambulance Service NHS Foundation Trust
Unit 7 and 8 Talisman Business Centre, Talisman Road
Contact point(s): procurement@scas.nhs.uk
For the attention of: John Newcombe
OX26 6HR Bicester
UNITED KINGDOM
Telephone: +44 1869365081
E-mail: john.newcombe@scas.nhs.uk

Internet address(es):

General address of the contracting authority: www.scas.nhs.uk

Address of the buyer profile: http://www.southcentralambulance.nhs.uk/

Electronic access to information: http://www.scas.nhs.uk/about-us/procurement/make-ready-pqq.ashx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: South Central Ambulance Service NHS Foundation Trust
OX26 6HR
For the attention of: John Newcombe
Bicester
UNITED KINGDOM
Telephone: +44 1869365081
E-mail: john.newcombe@scas.nhs.uk
Internet address: http://www.southcentralambulance.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ambulance Make Ready Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: South Central Ambulance Service NHS Foundation Trust geography: Berkshire, Oxfordshire, Buckinghamshire and Hampshire.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Utilisation of a Make Ready Service has been shown to enhance Trust operational performance, reduce costs and reduce clinical and corporate risks in connection with infection control.
SCAS promote high standards of cleanliness across all operational vehicles, minimising cross contamination and maximising patient safety, therefore the scope of the Make Ready service may comprise (but is not limited to):
— Internal vehicle cleaning to the Trust’s infection control standards;
— Exterior vehicle cleaning;
— Deep cleaning of vehicle to the Trust’s infection control standards;
— Periodic exterior vehicle valet (cleaning and polishing/waxing);
— Management of resource centre/station operational stores and equipment;
— Replenishment of materials through the Trust’s computerised requisitioning/e-procurement system;
— Re-stocking of Trust-provided consumables;
— Pre-packing of consumables ready packs;
— Equipment cleaning and Checks;
— Asset Control and tracking;
— Equipment Servicing (notification of impending need for servicing only — maintenance will be carried out by Trust-nominated maintainers);
— Re-stocking of Medicines Bags;
— Pre-packing of Medicines Bags;
— Vehicle Daily Inspections;
— Roadworthiness Checks;
— Minor Running Repairs;
— Completion and return of Mileage Records;
— Vehicle Movements between sites to facilitate Make Ready;
— Vehicle Movements to implement flexible fleet management (FFM);
— Logistical Movement of vehicles for Engineering Reasons including:
— Scheduled Maintenance;
— Unscheduled Maintenance;
— Provision of management/performance information;
— Scanning of Patient Clinical Records and sending by electronic means to relevant HQs on a daily basis.

II.1.6)Common procurement vocabulary (CPV)

90917000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Three 3 year contract with option to extend by plus 2*12 months.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend contract by 12 months + 12 months beyond original contract duration.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Ambulance Make Ready Service(s)

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 46-077132 of 6.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.10.2014 – 17:30

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2014 – 17:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

South Central Ambulance Service NHS Foundation Trust
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2014