Tender for Catering Services Witney
The Henry Box School – Tender for Catering Services.
United Kingdom-Witney: School catering services
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
The Henry Box School – Tender for Catering Services.
II.1.2)Main CPV code
II.1.3)Type of contract
The successful tenderer will be required to provide catering services at The Henry Box School.
The Henry Box School is a Secondary Academy in Witney, Oxfordshire, which was founded in 1660. The school became an academy in June 2012 and recently changed to a multi-academy trust (The Mill Academy). The Mill Academy also oversees 2 primary schools, Queen Emma’s Primary and Finstock Church of England Primary.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 255 students on roll and 160 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
II.1.6)Information about lots
II.2.3)Place of performance
The Henry Box School, Witney, Oxfordshire, United Kingdom.
II.2.4)Description of the procurement:
The contract being tendered is for 4 years in duration from 1.9.2016 to 31.8.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with The Henry Box School for the duration of this contract.
The School year is based on a calendar of 194 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 189 days (although in 2015/16 academic year the school took a 6th non-statutory staff development day).
The contract offered covers the scope for the provision of all catering services within the School, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Board of Directors is not obliged to accept the lowest price.
The Henry Box School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, inward capital investment as part of the Contractor’s tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing kitchen and servery area, with potentially an expansion to the current kitchen storage area and/or 6th form building. The School would wish for the Contractor to look to develop provision to be able to provide food to the multi-academy trust primary schools and other Witney-based primary schools.
Please be advised that this contract will be let on a 4 + 2 years basis.
Total Sales in 2015: 218 594 GBP.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
Interest in the pre-qualification process should be expressed via email only to email@example.com clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_henry_box_school
The closing date for receipt of the Pre-Qualification Questionnaire is 1.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to firstname.lastname@example.org by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to email@example.com by the above closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: