Tender for Catering Services

Tunbridge Wells Grammar Schools – Tender for Catering Services.

United Kingdom-Tunbridge Wells: School catering services

2016/S 055-091153

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Skinners’ School
St John’s Road
Tunbridge Wells
TN4 9PG
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKJ42Internet address(es):Main address: http://www.skinners-school.co.uk

I.1)Name and addresses

Tunbridge Wells Girls’ Grammar School
Southfield Road
Tunbridge Wells
TN4 9UJ
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKJ42Internet address(es):Main address: http://www.twggs.kent.sch.uk

I.1)Name and addresses

The Judd School
Brooke Street
Tonbridge
TN9 2PN
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKJ42Internet address(es):Main address: http://www.judd.kent.sch.uk

I.1)Name and addresses

Tunbridge Wells Grammar School for Boys
St Johns Road
Tunbridge Wells
TN4 9XB
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKJ42Internet address(es):Main address: http://www.twgsb.org.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/tunbridge_wells_grammar_schools

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tunbridge Wells Grammar Schools – Tender for Catering Services.

II.1.2)Main CPV code

55524000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer/s will be required to provide catering services at the following 4 schools:

— The Skinners’ School;

— Tunbridge Wells Girls’ Grammar School;

— The Judd School;

— Tunbridge Wells Grammar School for Boys.

Combined contract value = 1 100 000 GBP Total Annual Sales.

The 4 schools are close to one another both geographically and collaboratively and have decided to embark on a joint catering tender exercise. They all have the same contract catering provider currently and seek new ideas from bidders participating in this process.

The schools are looking to use their turnover to maximise investment from bidding catering contractors and seek innovative catering solutions that will benefit them individually and collectively.

Suppliers will be asked to bid for all schools, however the schools will have the opportunity to award the contract to the same or different suppliers, depending on the bid submissions.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ33

Main site or place of performance:

The Skinners’ School

Tunbridge Wells Girls’ Grammar School

The Judd School

Tunbridge Wells Grammar School for Boys

Kent

United Kingdom.

II.2.4)Description of the procurement:

The contract being tendered is for 3 years in duration from 1.9.2016 to 31.8.2019 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Schools a guaranteed return / cost per annum for the provision of catering services.

Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract.

The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive pupils for the legal minimum of 190 days.

Please be advised that this contract will be let on a 3 + 2 years basis.

Further information is available within the PQQ Documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2016

End: 31/08/2021

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/tunbridge_wells_grammar_schools

The closing date for receipt of the Pre-Qualification Questionnaire is 20.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Tunbridge Wells Grammar Schools
Kent
UNITED KINGDOM

VI.4.2)Body responsible for mediation procedures

Tunbridge Wells Grammar Schools
Kent
UNITED KINGDOM

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Tunbridge Wells Grammar Schools
Kent
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16/03/2016