Tender for Cleaning Services – S4S School Cluster

Tender for Cleaning Services – S4S School Cluster

Cleaning services for four schools.

United Kingdom-Wolverhampton: School cleaning services

2017/S 033-059667

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Services 4 Schools Ltd
Midlands Technology Centre, Broadlands
WV10 6TA
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKG35

Internet address(es):Main address: http://www.services4schools.org.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.litmuspartnership.co.uk/project/s4s_school_cluster__cleaning_services
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


S4S School Cluster ~ Tender for Cleaning Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful tenderer will be required to provide cleaning services for the S4S School Cluster (the Client) at the following locations:

— Newcastle Academy ~ ST5 2QY.


— Clayton Hall Academy ~ ST5 3DN.


— Sir Thomas Boughey High School ~ ST7 8AP.


— Wodensfield Primary School ~ WV11 1PW.


S4S have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.

The cleaning services provision at all four schools has not been market tested in recent years and to ensure best value principles are applied the Headteachers and School Sponsors / Governors of each school have made a decision to tender their cleaning services.

II.1.5)Estimated total value

Value excluding VAT: 660 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG24
NUTS code: UKG35
Main site or place of performance:

Newcastle Academy, Clayton Hall Academy, Sir Thomas Boughey High School, Wodensfield Primary School.

United Kingdom.

II.2.4)Description of the procurement:

Current pupil roll numbers across all four sites is circa 2 500:

— Newcastle Academy ~ 383.

— Clayton Hall Academy ~ 980.

— Sir Thomas Boughey High School ~ 608.

— Wodensfield Primary School ~ 454.

Current costs for all 4 schools are circa 220 000 GBP per annum. Newcastle Academy and Clayton Hall Academy currently manage their cleaning services in-house and Wodensfield Primary School currently use the local DSO. The cleaning service provision at Sir Thomas Boughey High School is currently operated by an external cleaning contractor.

For the avoidance of doubt TUPE Regulations will apply to this contract and some of the current cleaning staff are in the Local Government Pension Scheme (LGPS).

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.

The Client is seeking both innovation and a proactive service delivery from the successful contractor and would expect as a result of this to be able to identify ‘best value’ and work in partnership with the chosen contractor going forward.

The Client has set 7 key objectives which should be focused upon throughout the tender process. They are:

— All locations must be kept in a clean and fit-for-purpose state throughout the school day.

— The service provision must be based on best value principles.

— Service innovation must be reflected within the service delivery.

— Chemicals must have ‘green’ credentials and all electrical equipment must have minimum electrical usage.

— The successful contractor will assist all the project schools with recycling initiatives.

— The successful contractor must understand the individual requirements of each school.

— The successful contractor must fully understand and implement safeguarding principles whilst carrying out the service provision.

The contract term will be for three years and will be based on a fixed price arrangement during the contract term.

If any improvements to the operating costs are generated then the contractor shall share these on an agreed percentage return.

Please note: Although this project is being advertised as a single lot contract each School, at its own discretion, will have the option of awarding the contract to its preferred bidder.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 660 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2017
End: 31/08/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/03/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.ukclearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at:https://www.litmuspartnership.co.uk/project/s4s_school_cluster__cleaning_services

The closing date for receipt of the Selection Questionnaire is 20.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited by email topqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Services 4 Schools Ltd
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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