Tender for Data Centre Facilities and Migration Partner

The Council requires 2 industry leading co-location data centre facilities in the Manchester area to host a total of 20 racks split across both locations.

United Kingdom-Manchester: Information systems and servers

2017/S 146-301930

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Manchester City Council
Room 407, Town Hall
Manchester
M60 2LA
United Kingdom
Contact person: Mr Michael Shields
Telephone: +44 1612341009
E-mail: m.shields@manchester.gov.uk
NUTS code: UKD3

Internet address(es):Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TC933 — Provision of Data Centre Facilities and Migration Partner.

Reference number: DN290662

II.1.2)Main CPV code

48800000

II.1.3)Type of contract

Services

II.1.4)Short description:

Manchester City Council’s Data Centre Strategy defines the migration from the existing Council-owned single data centre to 2 new co-location facilities providing a robust and resilient disaster recovery solution to meet tight business RPO and RTO across a range of services and applications.

The Council requires 2 industry leading co-location data centre facilities in the Manchester area to host a total of 20 racks split across both locations for an initial 3 year period. In addition, the successful supplier will provide migration services to assist the Council moving out of the existing data centre.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48800000

72222000

72300000

72500000

72900000

II.2.3)Place of performance

NUTS code: UKD3

II.2.4)Description of the procurement:

The Council has some in house skills to migrate systems from the existing data centre to the two new data centres. These resources are limited in number and have existing commitments to business as usual service provision. Professional services are therefore required to bolster the Council’s migration team — this work will include physical hardware migrations, virtual machine migrations and associated networking, operating system and application configuration changes.

A new network infrastructure will be installed in the 2 new data centres — the design, supply, implementation and configuration of this network infrastructure is outside of the scope of this tender.

The Council’s existing data centre is approximately 6 years old and includes industry standard data centre infrastructure of a good quality standard — UPS, generators, electrical switchgear, air conditioning and rack units. Once migrations to the new data centres are complete the Council wishes to dispose of this equipment in the most economically advantageous manner and decommission the data centre in readiness for handing back the facility to the landlord.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Social value / Weighting: 25

Price – Weighting: 35

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The Contract contract can be extended up to an additional 48 months (4 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As specified in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2017

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/08/2017

Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council is using the e-business portal known as The Chest (www.the-chest.org.uk) to conduct the procurement exercise. To gain access to the invitation to tender documents, tenderers will need to register their company details at the above website.

Once registered, tenderers will be emailed a login and password which will allow them to gain access to the Invitation to Tender documents.

Tenderers will need to electronically submit their completed tender documents and accompanying documentation via the Chest on-line portal by 11:00 on 31.8.2017, as referred to in IV.2.2) above. Any supplier questions/queries will also need to be submitted via The Chest portal, using it’s messaging facility.

The Council welcomes applications from small or medium enterprises (SMEs).

Under the agreement the provider will be required to support the Council’s economic and social regeneration objectives. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2017

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