Tender for Debt Collection Services

Tender for Debt Collection Services

Argyll and Bute Council intends to establish a contract for the provision of Debt Collection Services for collection of all arrears of Council Tax, Non-Domestic Rates (NDR) and Business Improvement District levies.

United Kingdom-Campbeltown: Legal services

2014/S 060-101557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Argyll and Bute Council
Witchburn Road
Contact point(s): Procurement & Commissioning Team
For the attention of: Emma Graham
PA28 6JU Campbeltown
UNITED KINGDOM
Telephone: +44 1586555205
E-mail: emma.graham@argyll-bute.gov.uk
Fax: +44 1586553050

Internet address(es):

General address of the contracting authority: http://www.argyll-bute.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Debt Collection Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Argyll, Scotland.
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Argyll and Bute Council intends to establish a contract for the provision of Debt Collection Services for collection of all arrears of Council Tax, Non-Domestic Rates (NDR) and Business Improvement District levies (BIDS).
The Council requires an organisation(s) to assist in the recovery process for the collection of Council Tax, NDR and BIDS using the powers conveyed under the Summary Warrant process or any other process which amends or supersedes this process throughout the period of the contract. Such powers currently include the serving of bank and earnings arrestment’s, actions of furthcoming, attachment orders and exceptional attachment orders. In some cases items may be removed from Summary Warrant in order that further diligence may be carried out. The Contractor is also expected to agree payment arrangements where appropriate, and to use all such powers and procedures to maximise the collection of debt on behalf of the Council.
There are two main aspects to the service required to be provided;
— The recovery of sums due and remittance to the Authority.
— The execution of diligence throughout the period of this contract in the event of non-payment with a view to collection and recovery of the debt.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=297239

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 920 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Debt Collection Services – Council Tax

1)Short description

There are approximately 47,000 properties in the Council area subject to pay Council Tax. This results in sums billed in the order of 56 million GBP.
The Council will execute the recovery process up to and including the application for Summary Warrant or any other process which amends or supersedes this process throughout the period of this contract. Where collection has not been secured by the Council, the debts outstanding will be passed to the Contractor for collection and diligence.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

See attached ITT.
Estimated value excluding VAT: 800 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Contract Period: Initial Three Year Period with Option to Extend for Further Two Years and an Option to extend two more years beyond that (3+2+2 year basis).
Lot No: 2 Lot title: Debt Collection Services – Non-Domestic Rates (NDR) and BIDs (Business Improvement Districts)

1)Short description

The Council has 9,150 Non-Domestic Rates subjects in the area, with a net billed value in the order of 29 million GBP per annum. The Council passes each warrant without any intervention period. The Council collects in the year of billing approximately 97.8 % of the sums billed.
There are two BID projects in Argyll and Bute. BID4Oban with 613 subjects and a net billed value of 147 000 GBP, the other in Dunoon (PA23BID) with 520 subjects and a net billed value of 119 000 GBP. The Council passes each warrant without any intervention period. The Council collects in the year of billing approximately 94 % of the sums billed for the Oban BID, there are no statistics available at present for the Dunoon based BID.
The Council will execute the recovery process up to and including the application for Summary Warrant or any other process which amends or supersedes this process throughout the period of this contract. Where collection has not been secured by the Council, the debts outstanding will be passed to the Contractor for collection and diligence.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

See attached ITT.
Estimated value excluding VAT: 120 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Contract Period: Initial Three Year Period with Option to Extend for Further Two Years and an Option to extend two more years beyond that (3+2+2 year basis).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See attached ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See questions within ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See questions within ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See questions within ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

297239
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 7.5.2014 – 13:00
Place:

Post-box unlock on Public Contracts Scotland.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3, 5 or 7 years depending if /when extension periods are activated.
VI.2)Information about European Union funds
VI.3)Additional information

Responses should be submitted in an electronic format via the ‘post-box’ on the Public Contracts Scotland website. No other method will be accepted.
To ensure a fair open and transparent procurement process, any questions, further information requests and/or clarifications relating to this tender must be directed via the Public Contracts Scotland Website (PCS) under the ‘Question and Answer’ Section.
(SC Ref:297239)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2014