Tender for Dynamic Scheduling Software: 2014

Tender for Dynamic Scheduling Software: 2014

The Council is seeking the provision of Dynamic Scheduling Software and associated Maintenance and Support.

United Kingdom-Northampton: Software package and information systems

2014/S 044-073743

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northampton Borough Council
The Guildhall, St Giles Square
For the attention of: Eric Whelan
NN1 1DE Northampton
Telephone: +44 1604363762
E-mail: ewhelan@northamptonshire.gov.uk

Internet address(es):

General address of the contracting authority: www.northampton.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0791

Electronic submission of tenders and requests to participate: www.espace-northamptonbc.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Dynamic Scheduling Software: 2014.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Borough of Northampton.
NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Northampton Borough Council uses Capita Software services for its Housing application including, at present, the Open Mobile software.
The Property Maintenance Department undertakes Responsive repairs and Emergency repair work to the Council’s housing stock of approx.12 000 homes and at present the works are scheduled either by using the Capita Open Housing Diary system or manually by the Supervisors and Admin team.
On an annual basis the Property Maintenance Department undertakes in excess of 40 000 reactive repairs and 1 100 voids.
The Council is seeking the provision of Dynamic Scheduling Software and associated Maintenance and Support. The project is in two phases: in phase 1 of the project it is the Council’s intention to introduce and integrate into its IT process a new scheduling solution and mobile software to replace CSS Open Mobile. The new way of working will handle all the mobile operations and surveyors diaries, including Responsive Repairs Domestic appointments, and scheduled work on Void Properties.
It is the intention that a second phase of the project will encompass additional departments within the Council to utilise the benefits of a scheduling system after successful implementation of phase 1.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=113487.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48330000, 48332000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These details will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any group of economic operators must take a form which can contract in English law or must accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Council’s requirements are detailed in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council’s requirements are detailed in the PQQ.
Minimum level(s) of standards possibly required: As detailed in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Council’s requirements are detailed in the PQQ.
Minimum level(s) of standards possibly required:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2013/S 231-401163 of 28.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.4.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Council would like to inform all potential suppliers that the CPV coding used in this contract notice is for indicative purposes only and suppliers are advised to refer to II.1.5 for a short description of the requirements.
The Council reserves the right to discontinue the procurement process at any time, which shall include the right not to award any contract and do not bind themselves to accept the lowest tender or any tender received or to call for new tenders if it is considered necessary, without liability.
Please note the date mentioned in IV.3.5 is an estimated date. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested or in the completion and submission of any tender.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
(MT Ref:113487)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated in section I.1 above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 no 5) as amended by the Public Contracts (Amendments)Regulations 2009 (SI 2009 No 2992) provide for aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious rule breaches have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening fines or both.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Paul White – Head of Procurement for LGSS
John Dryden House, 8-10 The Lakes
NN4 7YD Northampton
E-mail: pwhite@northamptonshire.gov.uk

VI.5)Date of dispatch of this notice:28.2.2014