Tender for Employee Benefits and Salary Sacrifice Schemes

The Authority wishes to award a framework agreement for the provision of a Voluntary Benefits Scheme(Everybody Benefits) and Salary Sacrifice Schemes.

United Kingdom-Northallerton: Other community, social and personal services

2017/S 135-277035

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Yorkshire County Council
County Hall
Northallerton
DL7 8AD
United Kingdom
Contact person: Mrs Melissa Bell
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS code: UKInternet address(es):Main address: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

I.1)Name and addresses

Listed in VI.3) — Additional Information
United Kingdom
United Kingdom
E-mail: procurement@northyorks.gov.uk
NUTS code: UKInternet address(es):Main address: www.northyorks.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=857401ff-8c68-e711-80e3-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=857401ff-8c68-e711-80e3-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Employee Benefits and Salary Sacrifice Schemes (Everybody Benefits).

Reference number: DN276038

II.1.2)Main CPV code

98000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority wishes to award a framework agreement for the provision of a Voluntary Benefits Scheme(Everybody Benefits) and Salary Sacrifice Schemes

The Council is seeking to provide employees with a service from which they can access discounts on goods and services and access to salary sacrifice schemes including childcare vouchers, green cars, cycle to work and other salary deduction schemes (net or gross pay) that might prove beneficial during the period of the framework contract. In addition, the provision of an employee recognition system to enable peer to peer and manager recognition, team recognition, with links to the discount platform where required, and.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Provision of a Voluntary benefits System for employee discounts including employee recognition options

Lot No: 1

II.2.2)Additional CPV code(s)

72000000

98000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Voluntary benefits System for employee discounts including employee recognition options.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of a Green Car Salary Sacrifice scheme

Lot No: 2

II.2.2)Additional CPV code(s)

34100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Green Car Salary Sacrifice scheme.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of a Cycle to Work Salary Sacrifice Service

Lot No: 3

II.2.2)Additional CPV code(s)

34430000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Cycle to Work Salary Sacrifice Service.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of a Home Technology Salary deduction service

Lot No: 4

II.2.2)Additional CPV code(s)

30000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Home Technology Salary deduction service.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of a Childcare Voucher Salary Sacrifice Service

Lot No: 5

II.2.2)Additional CPV code(s)

98000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Childcare Voucher Salary Sacrifice Service.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of a Health Care Cash Plan Scheme

Lot No: 6

II.2.2)Additional CPV code(s)

66512200

85100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Provision of a Health Care Cash Plan Scheme.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract term 36 months with the option to extend for an additional 12 months. Total maximum framework term 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within the Selection and award criteria within the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 6

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

To access documents register on https://www.yortender.co.uk/ creating a user name, password,Company profile. Click the Register tab to express interest and download documentation.

If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/.

OJEU Framework Permissible Users

Local authority councils: county, unitary, district, borough, and metropolitan councils (parish and community councils are also permissible users)

— England Scotland and Wales Local Councils http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

— Northern Ireland Local Councils http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Educational establishments: nursery school, primary school, middle or high School, secondary school, academy, special school, pupil referral unit, further education college, university.

— Schools in England https://www.gov.uk/government/publications/schools-in-england

— Schools in Wales http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

— Educational Establishments in England and Wales http://www.education.gov.uk/edubase/search.xhtml?clear=true

— Schools in Scotland https://education.gov.scot/parentzone

— Educational Establishments in Scotland http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishments

— Schools and Educational Establishments in Northern Ireland https://www.education-ni.gov.uk/services/schools-plus

— England Scotland and Wales Higher Education https://www.gov.uk/check-a-university-is-officially-recognised/overview

— Northern Ireland Higher Education https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland

— Education Trusts http://www.education.gov.uk/edubase/groups/search.xhtml?page=1

Police, fire and rescue, maritime and coastguard agency emergency services:

— UK Police Forces https://www.police.uk/forces/

— England Fire and Rescue Services http://www.fire.org.uk/fire-brigades.html