Tender for Employee Benefits Software

Tender for Employee Benefits Software

1) Home Group branded on-line benefits platform that is able to hold information on each of Home Group’s benefits, with the facility to supplier administer salary sacrifice and voluntary benefits on-line via a single sign on process.

United Kingdom-Newcastle upon Tyne: System management software package

2014/S 066-113185

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Procurement Department 2 Gosforth Park Way Gosforth Business Park
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM

Further information can be obtained from: Housing Procurement (e-tender portal)
Internet address: www.housingprocurement.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Housing Procurement (e-tender portal)
Internet address: www.housingprocurement.com

Tenders or requests to participate must be sent to: Housing Procurement (e-tender portal)
Internet address: www.housingprocurement.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Home Group – Employee Benefits and Recognition System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKZ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This process seeks to appoint a supplier to provide the following products and services to Home Group:
1) Home Group branded on-line benefits platform that is able to hold information on each of Home Group’s benefits, with the facility to supplier administer salary sacrifice and voluntary benefits on-line via a single sign on process.
2) A Home Group branded on-line discount site that provides colleagues with a variety of discounts at a range of retail outlets.
3) A Home Group branded on-line recognition site that allows:
a. colleagues and managers to send peer-to-peer e-thank you cards (no financial recognition attached); and
b. managers to award colleagues with low value gifts/awards in recognition for exceptional work in line with Home Group values.
4) Full project management support to ensure effective implementation of products 1 – 3 in line with timescales agreed under the contract.
5) On-going account management via a single contact.
6) Home Group specific communication plan and branded materials at launch and on-going to drive colleague awareness of and engagement with products 1 – 3.
7) Access to management information on colleague engagement data e.g. take up levels.
Home Group currently has products 2 and 3a in place already via an external supplier (Reward Gateway previously known as Asperity). The contract for these products is coming to its natural end (31.10.2014) and Home Group are seeking to appoint a supplier to continue these services, as well as the addition of products 1 and 3b, which are new to Home Group.
Further details of the services can be found within the published tender documentation available from www.housingprocurement.com.

II.1.6)Common procurement vocabulary (CPV)

48781000, 48782000, 48783000, 72261000, 72262000, 72263000, 72265000, 72266000, 48000000, 72000000, 48931000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Submission of Tenders
If having read the contract notice you decide to submit a tender, please register an account on the www.housingprocurement.com tender portal which will allow you to access all tender documentation, raise clarification queries and submit tender proposals.

For the avoidance of doubt, Home Group will not accept any other method of tender response or clarification request.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.3.2014