Tender for Exercise Books Northern Ireland
Tender 40603 for the provision of Classroom Stationery (Exercise Books for N
United Kingdom-Belfast: Exercise books
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Northern Ireland Education and Library Board
Grahamsbridge Road Dundonald
For the attention of: David Gilmore
BT16 0HS Belfast
Telephone: +44 2890566200
General address of the contracting authority: www.seelb.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Tender 40603 for the provision of Classroom Stationery (Exercise Books for NI schools). Contract period 1.4.2014 to 31.3.2016 with an option for a 12 month extension.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Supply and delivery to Educational Establishments throughout Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 600 000 GBP
II.1.5)Short description of the contract or purchase(s)
Tender for the provision of Classroom Stationery (Exercise Books for schools in Northern Ireland). Contract period 1.4.2014 to 31.3.2016 with an option for a 12 month extension.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Exercise Books and Drawing Supplies for schools as detailed in Attachment 3 of the tender documents.
This is a framework arrangement for the schools and other educational establishments in Northern Ireland to use for the purchase of exercise books and drawing supplies from two suppliers during the period of the framework. As a guide the current framework value for 1 year was approximately 800,000 GBP however, the Board can give no guarantee of the value of business, or number of orders which will be placed, during the period of this forthcoming framework as these are subject to the users requirements and available funding.
Estimated value excluding VAT: 1 600 000 GBP
II.2.2)Information about options
Description of these options: A 3 month maximum extension option is included should it be required due to a delay in the establishment of any succeeding framework.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No desposits required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Education and Library Board which is a statutory body financed from Central Government funds, pay suppliers against correct invoices on agreed payment terms.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form required, but each supplier will be required to become jointly and severally responsible for the carrying out of the contract before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents on eSourcing NI web portal.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Board reserves the right to seek further information to clarify the suitability of tenderers.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documents on eSourcing NI web portal.
Minimum level(s) of standards possibly required: See tender documents on eSourcing NI web portal.
Information and formalities necessary for evaluating if the requirements are met:
See tender documents on eSourcing NI web portal.
Minimum level(s) of standards possibly required:
See tender documents on eSourcing NI web portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
SEELB Tender 40603
eSourcing NI Project_15709
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 17.2.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.2.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 17.2.2014 – 16:01
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 or 3 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk
and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the “Express Interest” button in the “Actions” box on the left-hand side of the page – This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender – You can now choose to “Reply” or “Reject” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The South Eastern Education and Library Board will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:8.1.2014