Tender for Filtration Media

Tender for Filtration Media

SSF beds are used as a secondary filtration process to remove turbidity and pathogens, filtering water through a bed composed of layers of sand, shingle (gravel) and GAC (Granular Activated Carbon).
There are 114 Slow Sand Filter beds spread out across five operational Thames Water sites.

United Kingdom-Reading: Gravel, sand, crushed stone and aggregates

2014/S 047-079364

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, c/o Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

FA1219 – Filtration Media.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s):

Thames Water is responsible for the public water supply of millions of customers in London and the Thames Valley. A large percentage of that drinking water supply is provided through filtration processes, namely Slow Sand Filtration (SSF) and Rapid Gravity Filter (RGF).
SSF beds are used as a secondary filtration process to remove turbidity and pathogens, filtering water through a bed composed of layers of sand, shingle (gravel) and GAC (Granular Activated Carbon).
There are 114 Slow Sand Filter beds spread out across five operational Thames Water sites.
Thames Water has an ongoing operational maintenance plan for SSF bed rebuilds which will entail typically rebuilding 25 SSF beds a year.
The rebuild consists of removing the existing layers of materials within each bed, including the SSF media (sand and shingle) and replacing it with new material. As part of this ongoing bed rebuild programme, Thames Water is likely to require an increasing amount of SSF media.
This SSF media will be covered by lot 1 in this notice.
This lot will be divided in two sub-lots, corresponding to the two different types of SSF media:
— Lot 1A SSF Sand;
— Lot 1B SSF Shingle.
Rapid Gravity Filter (RGF) within Thames Water are used for both primary and secondary filtration and media specification varies for each.
This requirement for RGF media will be covered by Lot 2 in this notice.
This RGF media includes the following types of materials that will form the sub-lots for lot 2 on RGF media:
— Lot 2A RGF Sand;
— Lot 2B RGF Shingle;
— Lot 2C Anthracite;
— Lot 2D Expanded aluminosilicate.
Bidders may apply for any one, or more, sub-lot.
II.1.6)Common procurement vocabulary (CPV)

14210000, 14211000, 14212120, 14212210, 14212000, 24962000, 24300000, 24315000, 24327000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.
II.2.2)Information about options

Options: yes
Description of these options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 5 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1A – SSF Sand

1)Short description:

SSF beds are used as a secondary filtration process to remove turbidity and pathogens, filtering water through a bed composed of layers of sand, shingle (gravel) and GAC (Granular Activated Carbon).
There are 114 Slow Sand Filter beds spread out across five operational Thames Water sites.
Thames Water has an ongoing operational maintenance plan for SSF bed rebuilds which will entail typically rebuilding 25 SSF beds a year.
The rebuild consists of removing the existing layers of materials within each bed, including the SSF media (sand and shingle) and replacing it with new material. As part of this ongoing bed rebuild programme, Thames Water is requiring an increasing amount of SSF media required.
This SSF media will be covered by lot 1 in this notice.
This lot will be divided in two sub-lots, corresponding to the two different types of SSF media:
— Lot 1A SSF Sand;
— Lot 1B SSF Shingle.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14211000

Lot No: 2 Lot title: Lot 1B – SSF Shingle

1)Short description:

SSF beds are used as a secondary filtration process to remove turbidity and pathogens, filtering water through a bed composed of layers of sand, shingle (gravel) and GAC (Granular Activated Carbon).
There are 114 Slow Sand Filter beds spread out across five operational Thames Water sites.
Thames Water has an ongoing operational maintenance plan for SSF bed rebuilds which will entail typically rebuilding 25 SSF beds a year.
The rebuild consists of removing the existing layers of materials within each bed, including the SSF media (sand and shingle) and replacing it with new material. As part of this ongoing bed rebuild programme, Thames Water is requiring an increasing amount of SSF media required.
This SSF media will be covered by lot 1 in this notice.
This lot will be divided in two sub-lots, corresponding to the two different types of SSF media:
— Lot 1A SSF Sand;
— Lot 1B SSF Shingle.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14210000, 14212120, 14212210, 14212000

Lot No: 3 Lot title: Lot 2A – RGF Sand

1)Short description:

Rapid Gravity Filter (RGF) within Thames Water are used for both primary and secondary filtration, and media specification varies for each.
This requirement for RGF media will be covered by Lot 2 in this notice.
This RGF media includes the following types of materials that will form the sub-lots for lot 2 on RGF media:
— Lot 2A RGF Sand;
— Lot 2B RGF Shingle;
— Lot 2C Anthracite;
— Lot 2D Expanded aluminosilicate.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14210000, 24962000, 24300000, 24315000

Lot No: 4 Lot title: Lot 2B – RGF Shingle

1)Short description:

Rapid Gravity Filter (RGF) within Thames Water are used for both primary and secondary filtration, and media specification varies for each.
This requirement for RGF media will be covered by Lot 2 in this notice.
This RGF media includes the following types of materials that will form the sub-lots for lot 2 on RGF media:
— Lot 2A RGF Sand;
— Lot 2B RGF Shingle;
— Lot 2C Anthracite;
— Lot 2D Expanded aluminosilicate.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14210000, 24962000, 24300000, 24315000, 24327000

Lot No: 5 Lot title: Lot 2C Anthracite

1)Short description:

Rapid Gravity Filter (RGF) within Thames Water are used for both primary and secondary filtration, and media specification varies for each.
This requirement for RGF media will be covered by Lot 2 in this notice.
This RGF media includes the following types of materials that will form the sub-lots for lot 2 on RGF media:
— Lot 2A RGF Sand;
— Lot 2B RGF Shingle;
— Lot 2C Anthracite;
— Lot 2D Expanded aluminosilicate.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14210000, 24962000, 24300000, 24315000, 24327000

Lot No: 6 Lot title: Lot 2D Expanded aluminosilicate

1)Short description:

Rapid Gravity Filter (RGF) within Thames Water are used for both primary and secondary filtration, and media specification varies for each.
This requirement for RGF media will be covered by Lot 2 in this notice.
This RGF media includes the following types of materials that will form the sub-lots for lot 2 on RGF media:
— Lot 2A RGF Sand;
— Lot 2B RGF Shingle;
— Lot 2C Anthracite;
— Lot 2D Expanded aluminosilicate.
Bidders may apply for any one, or more, sub-lot.
2)Common procurement vocabulary (CPV)

14210000, 24962000, 24300000, 24315000, 24327000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in Invitation to Negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

FA1219
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3-5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

All suppliers who wish to respond to this OJEU notice to indicate their interest in the tender, must request a‘pre-qualification questionnaire’ (PQQ) document. The PQQ will be available and should be requested via email from (procurement.support.centre@thameswater.co.uk). This PQQ document will be accompanied by a list of TWUL technical specifications for filtration media.

Further instructions for bidders are within the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.3.2014