Tender for Finance and Administration Systems
Invitation to Tender for the replacement of Core Finance and Administration Systems.
United Kingdom-Leicester: Software programming and consultancy services
2014/S 193-341187
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
De Montfort University
Procurement Services, Finance Dept, The Gateway
For the attention of: Claire Matthews
LE 9BH Leicester
UNITED KINGDOM
Telephone: +44 1162078142
E-mail: purchasing@dmu.ac.uk
Internet address(es):
General address of the contracting authority: www.dmu.ac.uk
Further information can be obtained from: De Montfort University
Procurement Services, Finance Dept, The Gateway
For the attention of: Claire Matthews
LE 9BH Leicester
UNITED KINGDOM
Telephone: +44 1162078142
E-mail: purchasing@dmu.ac.uk
Internet address: http://in-tendhost.co.uk/demontfort/aspx/Home
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: De Montfort University
Procurement Services, Finance Dept, The Gateway
For the attention of: Claire Matthews
LE 9BH Leicester
UNITED KINGDOM
Telephone: +44 1162078142
E-mail: purchasing@dmu.ac.uk
Internet address: http://in-tendhost.co.uk/demontfort/aspx/Home
Tenders or requests to participate must be sent to: De Montfort University
Procurement Services, Finance Dept, The Gateway
For the attention of: Claire Matthews
LE 9BH Leicester
UNITED KINGDOM
Telephone: +44 1162078142
E-mail: purchasing@dmu.ac.uk
Internet address: http://in-tendhost.co.uk/demontfort/aspx/Home
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKF21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Lot 1 Finance/HR/Payroll.
Lot 2 Student Administration and Records.
Lot 3 Customer Relationship Management.
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Quality and integrity of data transmitted between, received by and held within the system modules or any feeder or receiver systems will be absolutely assured; and
Real time integration with any Business Intelligence solution used or procured by the university.
The university will consider applications from suitably qualified organisations that are able to offer a fully integrated solution supplied and supported by a single vendor:
Lot 4 Enterprise Resources Planning solution comprising of all of the modules referred to in Lots 1 to 3 above.
This Call for Competition Notice replaces the previous notice referenced as 262758-2014-EN, published on 1.8.2014. The procurement process associated with the above referenced notice has been abandoned and terminated.
Applicants that made presentations to the university as part of the process of selecting the applicants to participate in the Competitive Dialogue process for the previous notice will only be pre-qualified for Lot 4.
To participate in lots 1 to 3, the applicants pre-qualified for Lot 4 will need to express an interest through In-Tend (using the link below) and follow the instructions provided.
Further details are available at the following link http://in-tendhost.co.uk/demontfort/aspx/Home
New prospective participants should review the content of the document headed PQQ Part 1.
Participants pre-qualified for Lot 4 must review the content of the document headed Invitation to Tender for the replacement of Core Finance and Administration Systems at De Montfort University, Leicester, Instructions for Lot 4 pre-qualified Applicants expressing an interest in applying for Lots 1 to 3 and follow the instructions.
II.1.6)Common procurement vocabulary (CPV)
72200000, 72500000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Information about lots
Lot No: 1Lot title: Finance/HR/Payroll
1)Short description
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Quality and integrity of data transmitted between, received by and held within the system modules or any feeder or receiver systems will be absolutely assured; and
Real time integration with any Business Intelligence solution used or procured by the university.
2)Common procurement vocabulary (CPV)
72200000, 72500000
Lot No: 2Lot title: Student Administration and Records
1)Short description
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Quality and integrity of data transmitted between, received by and held within the system modules or any feeder or receiver systems will be absolutely assured; and
Real time integration with any Business Intelligence solution used or procured by the university.
2)Common procurement vocabulary (CPV)
72200000, 72500000
Lot No: 3Lot title: Customer Relationship Management
1)Short description
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Quality and integrity of data transmitted between, received by and held within the system modules or any feeder or receiver systems will be absolutely assured; and
Real time integration with any Business Intelligence solution used or procured by the university.
2)Common procurement vocabulary (CPV)
72200000, 72500000
Lot No: 4Lot title: Enterprise Resources Planning solution
1)Short description
De Montfort University, Leicester has identified a requirement to replace its core finance and administration systems.
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Applications are invited from suitably qualified organisations for a single lot or any combination of lots as set out above.
Applicants will be required to satisfy the university that the following will be assured, delivered and maintained:
Real time integration between the system modules set out above and any feeder and receiver systems that the university currently uses or may use in future;
Quality and integrity of data transmitted between, received by and held within the system modules or any feeder or receiver systems will be absolutely assured; and
Real time integration with any Business Intelligence solution used or procured by the university.
2)Common procurement vocabulary (CPV)
72200000, 72500000
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to register on the University?s e-tendering website at http://in-tendhost.co.uk/demontfort. All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender must be sent via
In-tend. It is important that applicants respond to the information requested in an appropriate, clear and concise manner. The Questionnaire document stipulates the economic, financial and technical data required to enable an evaluation of suppliers wishing to participate in this procurement and will seek information including but not limited to the detail at III.2.1,III.2.2 and III.2.3 The University reserves the right to reject or disqualify a Bidder: (a) where the PQQ or tender is submitted late, is completed incorrectly, or is incomplete. (b) who is deemed to be ineligible to tender in accordance with the provisions as set out in The Public Contracts Regulations 2006,Part 4, Regulation 23. (c) who is guilty of serious misrepresentation in relation to its application and/or the process. (d) where there is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Bidder.
III.2.2)Economic and financial ability
(b) the submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firm’s overall turnover and its turnover in respect of the goods to which the contract relates for the previous 3 financial years.
III.2.3)Technical capacity
Evidence required may include but not be limited to:
(a) a list of the principal deliveries effected in the past 3 years, with the sums, dates and recipients, public or private, involved: in the case of public contracting authorities, evidence to be in the form of certificates issued or countersigned by the competent authority; in the case of private purchasers, delivery to be certified by the purchaser or, failing this, simply declared by the supplier to have been effected;
(b) a description of the firm’s technical facilities, its measures for ensuring quality and its study and research facilities;
(c) indication of the technicians or technical bodies involved, whether or not belonging directly to the supplier’s firm, especially those responsible for quality control;
(d) samples, description and/or photographs of the products to be supplied, the authenticity of which must be certified if the contracting authority so requests;
(e) certificates drawn up by official quality control institutes or agencies of recognized competence attesting conformity to certain specifications or standards of products clearly identified by references to specifications or standards.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: