Tender for Financial Management System

Tender for Financial Management System

The Royal Borough of Greenwich is inviting tenders for the provision of a Finance Management Information System including Cash management and Hosting Service.

United Kingdom-London: Financial information systems

2016/S 086-151688

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Royal Borough of Greenwich
3rd Floor, Woolwich Centre, 35 Wellington Street, Woolwich
SE18 6HQ
Telephone: +44 2089215605
E-mail: procurement@royalgreenwich.gov.uk
NUTS code: UKI21
Internet address(es):
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: http://www.royalgreenwich.gov.uk/info/829/procurement_-_contracts_management/305/new_tender_and_contract_opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Finance Management Information Systems (FMIS) and Hosted Service.

Reference number: SPS1069

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Royal Borough of Greenwich (the Council) is inviting tenders for the provision of a Finance Management Information System (FMIS) including Cash management (CM) and Hosting Service. The contract is for a period of 7 years, commencing 1.11.2016 to 31.10.2023 with the Council having an option to extend for a further period of up to 3 years. The latest go live date for the FMIS, CM system(s) and Hosting Service is 1.11.2017.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI21

II.2.4)Description of the procurement:

The Council requires a FMIS and CM system(s) and Hosting Service to provide integrated and flexible functionality to support all aspects of financial and budgetary management required by a modern Local Authority working in partnership with other agencies.

Ideally the system(s) / solution should be integrated and web enabled and operates to improve the Council’s efficiency in processing financial transactions and provide the means for efficient interfaces to other Council systems.

The system(s) / solution must comply with all relevant United Kingdom and European Union legislation, the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom and the Service Reporting Code of Practice. Where relevant, the system / solution must be Payment Card Industry Data Security Standard (PCI DSS) compliant.

The FMIS and CM system(s) should be capable of meeting current acceptable standards of security for system access and data storage with particular reference to the Data Protection Act 1998 (as amended) and the need to ensure all data, including backups and test data, is kept entirely within the European Economic Area, preferably, within the U.K.

The Contractor shall be required to project manage the implementation, configuration and integration of their system(s) / solution and migration from the Council’s current Civica systems to the new FMIS / CM. The Contractor shall be required to proactively work with, support and communicate with the Council during the Contract Period, including but not limited to the implementation user acceptance testing, training and upgrades.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 520 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Council currently intends to re-let the contract on expiry of the contract. Any intended future procurement will commence prior to the expiry date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council reserves the right to extend the contract period of 7 years by further periods of time up to 3 years. The total contract period will not exceed 10 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated costs at para II.2.6 above, are based on the current annual costs and are for a 7-year period. If the option to extend the contract is invoked the aforementioned estimated cost will increase accordingly.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

These will be detailed in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/07/2016
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between and 7 and 10 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales, Royal Courts of Justice
The Strand
Telephone: +44 2079476000Internet address:http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales, Royal Courts of Justice
The Strand
Telephone: +44 2079476000Internet address:http://www.justice.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
Telephone: +44 2072763000
E-mail: publiccorrespondence@cabinetoffice.gsi.gov.ukInternet address:http://www.gov.uk/government/organisations/cabinet-office

VI.5)Date of dispatch of this notice:



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