Tender for Fleet Vehicle – Plant Accident Repairs Contract

Tender for Fleet Vehicle – Plant Accident Repairs Contract

Bristol City Council.

United Kingdom-Bristol: Repair and maintenance services

2014/S 069-119116

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
For the attention of: Ritu Mundray
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173521790
E-mail: ritu.mundray@bristol.gov.uk
Fax: +44 1179223450

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com/supplierportal/

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com/supplierportal/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of Fleet Vehicle – Plant Accident Repairs Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK11.
NUTS code UK,UKK,UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 999
II.1.5)Short description of the contract or purchase(s)

Tender for the Provision of Fleet Vehicle/Plant Accident Repairs Contract.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

800,000 GBP.
II.2.2)Information about options

Options: yes
Description of these options: Three year contract with the option to extend for further years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1

1)Short description

Light Vehicles (up to 5 Tonne), Light & Heavy crash repairs including Horticulture equipment.
2)Common procurement vocabulary (CPV)

50000000, 50100000

3)Quantity or scope

600,000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: 2

1)Short description

Vehicles 5 Tonne up to 32 Tonne, Light & Heavy crash repairs.
2)Common procurement vocabulary (CPV)

50000000, 50100000

3)Quantity or scope

60,000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: 3

1)Short description

Mobile Smart Repairs.
2)Common procurement vocabulary (CPV)

50000000, 50100000

3)Quantity or scope

45,000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: 4

1)Short description

Specialist body repairs to include fabrication and welding. Modifications and adaptations to new and used vehicles.
2)Common procurement vocabulary (CPV)

50000000, 50100000

3)Quantity or scope

75,000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

payment and payment terms and conditions will be set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and serverally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder.
Please refer to the pre-qualification questionnaire for more details (including a definition of “Blacklist” and guidance regarding self-cleaning.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18EC and regulation 24 of the public contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required: The organisation must be able to demonstrate by way of its financial resource that it represents an acceptable degree of risk appropriate for this contract. The purpose of the Council’s assessment of an applicant’s economic and financial capability is to assess whether it can have confidence in the applicant’s ability to perform the contract. To this end the Council will undertake an overall assessment of information supplied as requested in the tender documents but the Council will not and does not apply specific ratios in the sense that failure to meet a specified level for one ratio would result in automatic elimination. If one or more ratios give cause for concern an assessment will be made of any balancing factors to determine if on balance the risk of contracting with the organisation would be unacceptable. The applicant must also be able to demonstrate the availability of financial resources appropriate to such a contract taking into account its value, duration and the level of investment required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required:
Satisfactory health and safety arrangements must be demonstrated and a score of 50 % (or more) of the total scores available for technical capacity (as detailed in the tender documents) must be achieved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Provision of Fleet Vehicle/Plant Accident Repairs Contract
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.5.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bristol Civil Justice Centre
2 Redcliffe Street
BS1 6GR Bristol
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2014