Tender for a Data Management Platform for The Open University

Tender for a Data Management Platform for The Open University

The Open University is tendering for a data management platform to be delivered as a Software as a Service cloud based solution.

United Kingdom-Milton Keynes: Software package and information systems

2020/S 155-380417

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
NUTS code: UKJ12 Milton Keynes
Postal code: MK7 6BP
Country: United Kingdom
Contact person: Procurement Manager
E-mail: finance-tenders@open.ac.uk
Internet address(es):Main address: www.open.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/openuniversity/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/openuniversity/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for a Data Management Platform

Reference number: OUPA10611

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Open University (OU) is tendering for a data management platform to be delivered as a Software as a Service (Saas)/cloud based solution, including support and maintenance. The platform must be capable of delivering the following core competencies:

Data quality, data governance, metadata and master data and must be delivered as a single integrated environment. The solution may scaled up and be rolled out further across the OU subject successful implementation.

The contract is for an initial period of 3 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.

We also require support and technical expertise to help implement the solution.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48611000 Database software package
48170000 Compliance software package
48610000 Database systems
48482000 Business intelligence software package
48460000 Analytical, scientific, mathematical or forecasting software package

II.2.3)Place of performance

NUTS code: UKJ12 Milton Keynes

II.2.4)Description of the procurement:

The Open University is seeking to create a data management capability delivering services in the areas of data quality, data governance, metadata and master data management. These requirements must be delivered as a single integrated environment and be capable of delivery in a phased approach. The minimum capabilities will be delivered in phase 1 (financial year August 2020-July 2021) are data quality and data governance. Ideally, we would also like to deploy metadata management at the same time and within the budget envelope.

The MDM component is a wider change programme that is being considered and we require an option to purchase this component via this contract once the master data strategy is approved. Currently our view is that delivering the MDM capability will be in phase 2 (financial year August 2021 to July 2022) of the programme, although we reserve the right to pull this forward should the budget allow. If Bidder’s proposals are cost effective, then the OU may be able to purchase this in phase 1. Alongside this implementation the OU is building out a data analytics environment through Microsoft Azure and it is vital that the solution implemented can integrate with this platform, and it would be ideal if it can operate on the Azure Public Cloud with appropriate user access and data privacy as core building blocks.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend the agreement beyond the initial 3 year contract up for further period(s) to a maximum period of 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend the agreement beyond the initial 3-year contract up for further period(s) to a maximum period of 10 years.

If the solution is successful and in order to future proof it, there may be opportunities to roll out or expand the use of the system more widely across the OU organization (including groups and affiliates), as well as consider additional functionality/other modules beyond the initial scope set out in the tender if they are available in your solution. Further purchases may therefore be made following the initial implementation e.g. for master data management if this is not offered within the budget window as part of the platform. The OU intends that these purchases are made with the successful supplier as part of the award of this tender to ensure technical compatibility, consistency and continuation of supplier support. There is no restriction on the spend value of additional purchases as this will be governed by the OU’s available budget and it may be greater than the initial purchase or estimated contract cost. The OU reserve the right to purchase additional or new modules as they are released, and/or additional licenses beyond the scope of the original tender as it sees fit. Note that future purchases are not guaranteed.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

None

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/09/2020
Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Options to extend the agreement beyond the initial 3-year contract up for further period(s) to a maximum period of 10 years.

If the solution is successful and in order to future proof it, there may be opportunities to roll out or expand the use of the system more widely across the OU organization (including groups and affiliates), as well as consider additional functionality/other modules beyond the initial scope set out in the tender if they are available in your solution. Further purchases may therefore be made following the initial implementation e.g. for master data management if this is not offered within the budget window as part of the platform. The OU intends that these purchases are made with the successful supplier as part of the award of this tender to ensure technical compatibility, consistency and continuation of supplier support. There is no restriction on the spend value of additional purchases as this will be governed by the OU’s available budget and it may be greater than the initial purchase or estimated contract cost. The OU reserve the right to purchase additional or new modules as they are released, and/or additional licenses beyond the scope of the original tender as it sees fit. Note that future purchases are not guaranteed.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom

VI.5)Date of dispatch of this notice:

07/08/2020