Tender for A Main Contractor To Refurbish The National Indoor Arena In Birmingham

I.1)Name, addresses and contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

The NEC Group has recognised that an opportunity exists to upgrade the public areas at the National Indoor Arena – improving both the customer experience and the opportunity to earn additional revenues.
The principle objectives of the upgrade are:
To improve the customer sense of arrival and enjoyment of the facilities pre, during and post show.
To increase the customer spend on food, beverage and merchandise whilst attending an event.
To provide a platform from which the opportunity to sell the Arena title rights, sponsorship opportunities and second tier/general advertising can be maximised.
The project scheme, utilising an all encompassing budget of £20m, shall essentially comprise of 4 No. levels (floors)
The details of the levels albeit not exhaustive include:
Arena Floor (AF) Level,
Creation of Large Circulation Space,
Improved Vertical Circulation Flow,
Expansive F&B Offering,
Dedicated Focal Merchandise Location,
Extensive WC Increase,
New Public Entrance,
Upgrade of South VIP Entrance,
New VIP Entrance to North,
Reconfigured BOH & Dressing Rooms,
Refurbished Olympian Suite,
Addresses Storage and Ancillary Requirements,
Shell and core Retail floorspace,
Landscaping,
Concourse Level,
Considerable Expansion to Site Boundary,
Full Height Glazed Vista Over Canal,
Improved Circulation Space,
Reduced Congestion,
Improved North Access,
Expanded South Access Point,
Disabled Ramp Access from Road Level,
Refreshed, Expanded & Improved F&B,
Dedicated Focal Merchandise Location(s),
Flexible Promoter/Sponsor Locations,
Ability to be Seated While Eating/Drinking,
Significant Increase in WC’s,
Natural Vertical Flow to AF Level,
Mezz 1 Level (New Level),
Prominent Vista Over Canal,
Flexible Bar & Hospitality Offering,
Additional WC Provision,
Linked Vertical Circulation Flow,
Kitchen Provision,
Further Sponsor Lounge
Mezz 2 Level (New Level),
Superb Fully Glazed Vista Over City,
Retained/Modified Show Cubes,
Connection to Existing Level 3,
Creation of a High Level Hospitality Bar/Restaurant Area,
Showdeck Hospitality Offering,
Additional WC Provision,
Optional Scope,
Replacement of all or part of the fixed, retractable and floor seating with the Arena bowl.
The NEC Group is looking for one contractor to complete these works.
This will be contracted on a JCT Design and Build Contract 2011, with agreed special terms and liabilities as that set out within the subsequent tender document.
Challenges Of The Project
It is prudent to note that the project is one not short of complexity, due to its location and continuous live environment. Non exhaustive examples of key project constraints are as follows:
Tenancy/Events shall be frequent and subject to both continuous change and development throughout construction, requiring complex phasing and flexibity. The tenancy is the key driver and baseline of the project.
Tenancy is diverse and requires the ability to accommodate 360 degree sports layouts, full arenas of 14,000 attendees, intimate comedy academies, exhibitions and concerts ranging from minor excited audiences, through to heavy rock dynamic audiences.
Due to the above, change to site logistics, escape routes and layout will be inevitable; therefore a flexible approach will be required. Maintaining required levels for fire regulations/staged fire strategy;
Considerable M&E enabling works will be required throughout the various phasing to ensure that existing services are maintained and integrated with new. The Arena has to remain fully functional during tenanted periods.
Works at times may be disparate, therefore planning is essential to obtain economies of scales etc.
The NIA site is locked between a main artery road within the City and the canal network. Logistics planning and traffic management will therefore be fundamental.
Directly beneath the NIA runs the main west coast rail line.
The NIA is surrounded with close proximity of various residential dwellings, that need to be considered during the construction phases.
The NIA houses a main disaster recovery server area, which needs to be maintained through the works; located in proximity of major works.
The existing plant room location and elements of that housed is to to be retained, with its location central to major immediate construction works.
The NIA is serviced from a CHP plant, located by the ICC.
Considered age of the building and dilapidations.
Car parks surrounding and beneath the building are used by public, whether in tenancy or not Footfall around the building is continuous and high, relating to those purely traversing around the building Hoarding visible to the public will need to be highly aesthetic and branded; continuously, no matter the constant change to suit phasing and tenancy.
A fundamental aspect and proportion of this project relates to M&E, in respect of new services, integration with existing, and appropriate enabling works to ensure the continuity of the buildings use and mitigation to impact of events.
(MT Ref:97077)