Tender for a security services framework

Tender for a security services framework

Warwick District Council. UK-Leamington Spa: security services

2012/S 67-110179

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwick District Council
Riverside House, Milverton Hill
Contact point(s): Gillian Brown
CV32 5HZ Leamington Spa
Telephone: +44 1926456344
E-mail: gillian.brown@warwickdc.gov.uk

Internet address(es):

General address of the contracting authority: www.warwickdc.gov.uk

Address of the buyer profile: www.warwickdc.gov.uk

Electronic access to information: http://warwickdc.g2b.info/

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Warwick District Council
Riverside House
Contact point(s): Gillian Brown
Leamington Spa
Internet address: www.warwickdc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Warwick District Council
Milverton Hill
Leamington Spa

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Tender for a security services framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 23: Investigation and security services, except armoured car services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 50 000 and 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Security services. Administration, defence and social security services. Public security, law and order services. Public security services. Compulsory social security services. Investigation and security services. This framework aims to supply provision of security with the primary role function to manage crowd control safely and protect the public at related events and or to protect property.
Occasions that security may be required:
— General security,
— Event management (social and formal),
— Securing sites,
— Patrols,
— Opening up & locking up,
— Key Holding,
— Parking management & control,
— Crowd management,
— Any of the above including collecting money,
— Emergency security: this means that the security personnel must be able to attend the specified site by the Council Officer in the Geographical Area within 20 minutes of notification.
II.1.6)Common procurement vocabulary (CPV)

79710000, 75000000, 75240000, 75241000, 75300000, 79700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Named authorities who may choose to use this arrangement are: Warwick, Redditch, Bromsgrove, Wyre Forest, Wychavon, Malvern Hills, North Warwickshire Borough Council and Worcester City. However, this arrangement is open and available for all West Midlands authorities as listed on the IEWM Map – http://hub.westmidlandsiep.gov.uk/cncil.asp?PageRef=59.

However, as a guide for bidders, the Councils specifically named in Table 1 in the Tender have confirmed their interest in using the framework once awarded, however volumes of work and guarantees of work can not be provided. These Councils in Table 1 in the tender are: Warwick District Council, Malvern Hills Distrcit Council, Wyre Forest District Council, Worcester City Council, Redditch Borough Council and Bromsgrove District Council.
As other Councils confirm their interest in using the framework to the lead Council, (Warwick District Council), e-mail contact will be established to all bidders on this framework to invite them to refresh or confirm their prices, and to establish if they wish to supply the joining the Council with services.
If bidders choose to alter their price, this price will then apply to any new work from that point *(date) forward.
Warwick District Council as the lead Authority will provide any clarification or guidance in this area if required regarding this Framework and it will be shared with all contractors on the framework as required.
The value range in 11.1.4 is the estimated potential value of known participating authorities at this time, based on approximate spend in the last 12 months. The maximum range is assumed and is not guaranteed but based on all of the Councils participating.
Estimated value excluding VAT:
Range: between 50 000 and 500 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The deadline is for receipt of the tenders and is for an open tender process.
Your tender must be completed and submitted electronically by using Vault through BiPs www.delta-esourcing.com by the due date and time as stated on this advert.

Tender close date Wednesday 6th June at 10:00 am.
You may seek clarification on any of the points contained in the tender documents, by contacting the buyer through the e-mail facility on the delta-esourcing portal, at any time up to 6 calendar days prior to the closing date of the tenders.
Suppliers must read through this complete set of instructions and follow the process to respond to this tender.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code:
Access Code: YJ28DKQA2S.
Please ensure that you allow yourself plenty of time when responding to this advert prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com. GO Reference: GO-201243-PRO-3829813.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2012