Tender for Additional Learning Needs ICT Software System

Tender for Additional Learning Needs ICT Software System

4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018.

United Kingdom-Ruthin: Educational software package

2020/S 058-140349

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Denbighshire County Council
Postal address: Wynnstay Road
Town: Ruthin
NUTS code: UKL13
Postal code: LL15 1YN
Country: United Kingdom
E-mail: procurement@denbighshire.gov.uk
Telephone: +44 1824712612
Internet address(es):Main address: www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1)Name and addresses

Official name: Flintshire County Council
Postal address: County Hall, Mold
Town: Flintshire
NUTS code: UKL23
Postal code: CH7 6NA
Country: United Kingdom
E-mail: procurement@denbighshire.gov.uk
Telephone: +44 1352701814Internet address(es):Main address: www.flintshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
NUTS code: UKL13
Postal code: LL32 8DU
Country: United Kingdom
E-mail: procurement@conwy.gov.uk
Telephone: +44 1492574000Internet address(es):Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1)Name and addresses

Official name: Wrexham County Borough Council
Postal address: Commissioning Procurement and Contract Management Unit, Lampbit Street
Town: Wrexham
NUTS code: UKL23
Postal code: LL11 1AR
Country: United Kingdom
E-mail: procurement@wrexham.gov.uk
Telephone: +44 1978292792Internet address(es):Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for Invitation to Tender for Addition Learning Needs ICT Software System for Denbighshire County Council, Wrexham County Borough Council, Conwy County Council and Flintshire County Council

II.1.2)Main CPV code

48190000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Denbighshire County Council

Lot No: 1

II.2.2)Additional CPV code(s)

48190000
72212190
48000000

II.2.3)Place of performance

NUTS code: UKL13

II.2.4)Description of the procurement:

Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Flintshire County Council

Lot No: 2

II.2.2)Additional CPV code(s)

48190000
72212190
48000000

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This contract can be extended for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Wrexham County Borough Council

Lot No: 3

II.2.2)Additional CPV code(s)

48190000
72212190
48000000

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Conwy County Borough Council

Lot No: 4

II.2.2)Additional CPV code(s)

48190000
72212190
48000000

II.2.3)Place of performance

NUTS code: UKL13

II.2.4)Description of the procurement:

Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/04/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contract duration is 4 years with the option to extend for a further 2 years. Each local authority will have their own contract with the successful bidder for that lot.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Creating recruitment and training opportunities from this contract is an example of one community benefit that seeks to address the socio-economic impacts of unemployment or economic inactivity particularly for disadvantaged people;

Educational initiatives are an important aspect of Community Benefits and are generally applicable. Examples are delivering digital literacy education to the local community or providing access to electronic resources.

(WA Ref:100806)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/03/2020