Tender for Advertising Buying Services

Tender for Advertising Buying Services

To advise, plan and deliver multimedia campaigns.

United Kingdom-Newport: Advertising management services

2020/S 038-091242

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: D?r Cymru Cyfyngedig
Postal address: Ty Awen, Spooner Close
Town: Newport
NUTS code: UK
Postal code: NP10 8FZ
Country: United Kingdom
Contact person: Joanna Bryant
E-mail: Joanna.Bryant@dwrcymru.com
Telephone: +44 1633963060
Internet address(es):Main address: www.dwrcymru.com

Address of the buyer profile: https://dwrcymru-welshwater.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://dwrcymru-welshwater.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://dwrcymru-welshwater.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Advertising Buying Services

Reference number: DCWW/2019/250

II.1.2)Main CPV code

79341200

II.1.3)Type of contract

Services

II.1.4)Short description:

D?r Cymru is seeking advertising buying agencies to advise, plan and deliver multimedia campaigns communicating key messages such as:

— not-for-profit awareness: Who we are, what we do,

— giving customers a voice,

— behavioural change (Let’s Stop the Block, Love D?r, Wrap up Wales, Reservoir Safety).

In order to take advantage of the specialisms within the supply market and to offer flexibility in the delivery of campaigns, the framework will be split into 2 lots:

Lot 1: Traditional media (such as TV, radio, print);

Lot 2: Digital media (such as social media, digital display, digital search).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot No: 1

II.2.2)Additional CPV code(s)

79341000
79341100
79341200
79341400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The DCC operating region covers Wales as well as adjoining parts of Herefordshire and Deeside.

II.2.4)Description of the procurement:

Lot 1: Traditional media (such as TV, radio, print).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The agreement will be for an initial 3-year period with the option to extend for a further 2 years at the sole discretion of DCC. This means a possible total duration of 5 years if all options are taken.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: 2

II.2.2)Additional CPV code(s)

79341000
79341100
79341200
79341400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The DCC operating region covers Wales as well as adjoining parts of Herefordshire and Deeside.

II.2.4)Description of the procurement:

Lot 2: Digital media (such as social media, digital display, digital search).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The agreement will be for an initial 3-year period with the option to extend for a further 2 years at the sole discretion of DCC. This means a possible total duration of 5 years if all options are taken.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Participation instructions — how to express interest in this opportunity.

1) Register your organisation on the DCC eSourcing Portal (this is only required once so please check whether there is an existing account registered for your organisation — multiple users can be added as required);

2) Express an interest in the opportunity:

— log in to the portal with your username and password,

— click the ‘PQQs/ITTs Open to all Suppliers’ link,

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button at the top of the page — this will move the PQQ/ITT into your ‘My PQQs/ITTs’ page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘Attachments’ in the ’PQQ/ITT details’ box.

3) Responding to the opportunity:

— click ‘My Response’ under ‘PQQ/ITT details’. You can choose to ‘Create response’ or ‘Decline to Respond’,

— you can now use the messaging function to communicate with the buyer and seek any clarification,

— note the deadline for completion and follow the onscreen instructions to complete your response,

— there may be a mixture of online and offline actions for you to perform,

— you must then submit your reply using the ‘Submit Response’ button at the top of the page.

Please Note the following:

— you must download the documents yourself after you have expressed interest, they will not be sent to you,

— expressions of Interest will only be accepted through the eSourcing Portal,

— all documentation must be returned electronically via the eSourcing Portal,

— if you require any further assistance please consult the online help or contact the eSourcing helpdesk using the contract information provided on the home page.

VI.4)Procedures for review

VI.4.1)Review body

Official name: D?r Cymru Cyfyngedig
Postal address: Ty Awen, Spooner Close
Town: Newport
Postal code: NP10 8FZ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/02/2020