Tender for Agency staff and Locums

Tender for Agency staff and Locums

The Trust is reviewing its process for recruiting flexible staff via agencies. Recruitment agencies are currently used after the prior options of sessional workers and bank staff has been exhausted.

United Kingdom-Oxford: Recruitment services

2013/S 160-279601

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Health NHS Foundation Trust
Trust Headquarters, 4000 John Smith Drive
Contact point(s): https://www.nhssourcing.co.uk/
For the attention of: Hannah Fisher
OX4 2GX Oxford
UNITED KINGDOM
Telephone: +44 8451300161
E-mail: hannah.fisher@procure4.com

Internet address(es):

General address of the contracting authority: www.oxfordhealth.nhs.uk

Address of the buyer profile: www.nhssourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Agency staff and locums.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Within Oxford Health NHS Foundation Trust, our services span across 4 divisions:
— children and families,
— community services,
— mental health,
— specialist services.
More details of the locations of where these services are delivered may be found here: http://www.oxfordhealth.nhs.uk/service-directory/.

The resulting contract will be made available to other NHS bodies (whether acting individually, or on behalf of, or together as members of any consortia) along with any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non departmental public bodies charged with the delivery of healthcare or health related services (only through the prior approval of Oxford Health NHS Foundation Trust).
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 5 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Trust is reviewing its process for recruiting flexible staff via agencies. Recruitment agencies are currently used after the prior options of sessional workers and bank staff has been exhausted. Agencies need to be able to provide quality, experienced staff, often at short notice, at competitive rates for all shift types. Flexible staff required varies from nursing staff, locums and allied health professionals. These include but are not limited to:
Registered General Nurses covering the full range of job roles and bands, Dental Nurses, Clinical Support Workers, Locums, Arts Therapy; Chaplaincy; Clinical Psychology, Counselling and Psychotherapy; Diagnostic and Therapeutic Radiography; Dietetics; Generic Therapy; Health Promotion; Orthoptists; Occupational Therapy; Physiotherapy; Play Specialists; Podiatry; Public Health – Health improvement; Sexual Health and Speech and Language Therapy.
II.1.6)Common procurement vocabulary (CPV)

79600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 5 000 000 and 5 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Nursing.

1)Short description

Refer to section II.1.5 and Service Brief.
2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Blank.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Allied health professions.

1)Short description

Refer to section II.1.5 and Service Brief.
2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Locums

1)Short description

Refer to section II.1.5 and Service Brief.
2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Oxford Health NHS Foundation Trust reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information. This procurement exercise will be conducted on the BravoSolution e-procurement portal at https://www.nhssourcing.co.uk. Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

(i) Candidates should register on the BravoSolution e-procurement portal at https://www.nhssourcing.co.uk;

(ii) Once registered, candidates must express their interest as follows a) login to the portal b) select “View current opportunities and notices” c) access the listing related to this contract Agency Staff and Locums and view details d) click on Express Interest button;
(iii) Once you have expressed interest, please access the My PQQs /My ITTs page, where you can construct your reply as instructed. You must then publish your reply using the publish button;
(iv) For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 8003684850 or help@bravosolution.co.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Pre-Qualification Questionnaire (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Oxford Health NHS Foundation Trust reserves the right to use an electronic auction as part of the tendering process, if appropriate.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T490/OHFT/HF.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

13.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: On a voluntary basis only, Oxford Health NHS Foundation Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to bidders. Where the 10 day period expires on a Saturday or Sunday, or a Bank Holiday, the standstill period will expire at midnight on the next working day. By way of example only, if the standstill notice is issued on Thursday that standstill period will expire at midnight on the following but one Monday.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2013