Tender for airborne emergency casualty evacuation

Tender for airborne emergency casualty evacuation

Provision of CASEVAC and General Support Services to British Army Training Unit Kenya.

UK-Andover: hire of aircraft with crew

2012/S 193-317836

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
IDL 437, Ramillies Bldg,, Marlborough Lines
For the attention of: Paul Kingman
SP11 8HJ Andover
Telephone: +44 1264381433
E-mail: des-comrcl-cc-armyhq-proc1a-c2@mod.uk
Fax: +44 1264381218

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of CASEVAC and General Support Services to British Army Training Unit Kenya (Batuk).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Other services

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Hire of aircraft with crew. Background.
The British Army Training Unit in Kenya (BATUK), based in Nanyuki, provides training for the UK Armed Forces and others. The BATUK ‘population’ fluctuates between 300 to 1 700 personnel depending on the number of troops under training superimposed on the permanent BATUK Staff and dependants. CASEVAC and general support cover is required for permanent staff based in Nanyuki and supporting training exercises which are conducted on field training areas and include weapons live firing and instrumented blank firing training. Exercise conditions are austere and demanding with the physical environment itself presenting considerable risk of injury with troops covering large distances on foot and by vehicle. Normally, circa six major exercises take place each year, of around 6 weeks duration per exercise, as well as a series of other smaller exercises.
Medical Plan.
The BATUK medical plan is currently based on the 10 mins, 1-2-4 hour principles as set out in current military medical doctrine. This plan states the medical assessment and procedures that need to be carried out within 10 minutes of injury, 1 hour, 2 hours and 4 hours. The airborne casualty evacuation (CASEVAC) service is to enable compliance with the medical plan. The Statement of Requirements will detail the Contractor’s obligations for responding to the specific medical requirements (in terms of response times).
Geographic Spread.
Nanyuki is 250 km from secondary care facilities in Nairobi. The principle BATUK training areas are: Laikipia Training Area (LTA) N and NW of Nanyuki, 80 km by 60 km and Archers Post Training Area (APTA) approximately 40km² and 120 km NE of Nanyuki. Altitude on these training areas reaches up to 2 500 m. The routine maximum one way distance to fly is approximately 300 km from APTA to Nairobi.
The provision of an airborne emergency casualty evacuation (CASEVAC) and general support service from March 2013 for a maximum period of 25 months (with the minimum period identified in ITN documentation). There are 3 potential, mutually exclusive, requirements associated with this service although the Authority reserves the right not to place a contract for all (or any) of them. They are:
1. Provision of an emergency CASEVAC service from Nanyuki to Nairobi for sick and injured personnel at all times (365 days, 24/7 and all weather) with sufficient space to transport one stretcher case and accompanying personnel.. The cabin should be large enough for medical treatment to be administered to the stretcher borne casualty in flight (e.g. provision of electro-medical services).
2. On the basis of managed flying hours, provision of general support which may include; daily range clearance (during live-firing periods), exercise reconnaissance flights, air photo support to instrumentation training and, when required, a dedicated reserve aircraft to support training exercises.
3. Provision of a CASEVAC service to support the military training programme which occurs throughout the calendar year. There will be a need to support up to two separate but simultaneous training exercise areas to evacuate casualties from the point of wounding in the field to a nominated medical facility (which will either be a deployed field location or to Nanyuki). In exceptional circumstances, it may be desirable to fly direct from the point of wounding to Nairobi. The Contractor shall be required to:
a. Provide sufficient capacity for one stretcher case and accompanying personnel. The cabin must be large enough and capable of supporting the administration of medical treatment to the stretcher borne casualty in flight (e.g. provision of electro-medical services).
b. Fly in and out of unprepared aircraft landing sites in the Kenyan bush by day and night.
c. When required, sustain forward deployment of aircraft during exercises.
The Contractor shall be responsible for all setup, administration and recovery costs and must operate within Kenyan Civil Air Authority Regulations at all times. A Pre-Qualification Questionnaire may be issued to those companies who express an interest, to help evaluate and down-select to those companies who are considered suitable to be issued with tender documentation.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See description above.
Estimated value excluding VAT: 9 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Further details in invitation to tender documents.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 25 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company and/or performance bond in a form to be provided by the mod may be required, details would be included in the tendering documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the terms and conditions within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not provided.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Mod defence conditions and associated defence forms and narrative conditions of the contract.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Any criteria for evaluation will be supplied alongside tender documents.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Required information will be detailed with the tender documents.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator’s managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract
(i) a statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous three years
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
Required information will be detailed with the tender documents.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: In accordance with the Civil Aviation Authority (CAA) and the Kenyan Civil Aviation Authority (KCAA).
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012103-DCB-4292823.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, DE&S
IDL 437, Ramillies BLDG, Marlborough Lines
SP11 8HJ Andover
E-mail: des-comrcl-cc-armyhq-proc1a-c2@mod.uk
Telephone: +44 1264381433
Fax: +44 1264381218

Body responsible for mediation procedures

DE&S Commercial, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DE&S Commercial, DE&S

VI.5)Date of dispatch of this notice:3.10.2012