Tender for Arboricultural Works – Giffnock

Tender for Arboricultural Works – Giffnock

Arboricultural works for East Renfrewshire council properties.

United Kingdom-Giffnock: Tree-maintenance services

2019/S 226-554470

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
NUTS code: UKM83
Postal code: G46 6UG
Country: United Kingdom
E-mail: sandra.bisset@eastrenfrewshire.gov.uk
Telephone: +44 1415773092
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Arboricultural Works

Reference number: CE 19 20 049

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises. The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.

II.1.5)Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

77211500

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: sss / Weighting: 100
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Financial standing

To establish the financial standing of a potential tenderer, the Council will firstly take into account a risk report provided independently by credit safe. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

For the avoidance of doubt, the Council will request a report from credit safe following the closing date for the receipt of the tenders to

ensure that the most up to date information is used. Where you are not register on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the director of finance to consider abbreviated accounts along with bankers references, etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by credit safe and it is your responsibility to ensure that the information held by credit safe is accurate and up to date — failure to do so will result in rejection of your submission.

Insurance requirements

East Renfrewshire Council require the following insurance levels to be held

Employers Liability insurance held. Minimum level of cover 10 000 000 GBP.

Public and product liability insurance held. Minimum level of cover 5 000 000 GBP.

Professional indemnity/contractors all risk 2 000 000 GBP

Where an applicant does not have adequate cover, and in order to remain in the exercise, confirmation must be received that the level of cover will be increased. It will be a condition of award of contract that the level of Insurance is increased to the minimum stated and maintained throughout the period of the contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

All works must be carried out to BS 3998 2010 recommendations for tree work.

All survey works must be carried out BS 5837 Tree Survey.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If option to extend for a further 12 months is taken up, thereafter new procurement exercise will be advertised through Public Contracts Scotland.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Bidders responding to this opportunity must note that information contained within the tender information pack is a condition of contract.

If you respond to this opportunity it will be taken that you have read and agree to all information contained within the pack. If at a later point you advise you cannot comply the Council reserves the right to remove you from the contract. Tender pack can be found in the

supplier attachment area of PCS-Tender portal.

Compliance with Freedom of Information Scotland Act (2002)

Third party compliance

Tenderers are required to ensure that should include as a minimum a 3 man team, van and a chipper in order to provide the service of Arboricultural works within East Renfrewshire Council.

Please note the contract value for 36 month period is estimated at 900 000 GBP however should the option to extend for a further 12 months.

The estimated contract value at 1200 000 GBP.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14793. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders will be required to confirm their compliance with the following in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.

East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Community benefits should improve the economic, social or environmental well-being of the area. Under this contract the successful contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy.

Tier 1: Targeted recruitment and training for priority employability groups.

Tier 2: Work experience placements for the same target groups.

Tier 3: Curriculum support for schools and those on employability pathways.

Tier 4: Community enhancement for community groups and projects.

Tier 5: Small and medium enterprises and social enterprise organisations supply chain support.

Community benefits will apply where bidders have been received over the year a total value of work exceeding 50 000 GBP. At the end of each financial year a review of the level of work commissioned will be conducted to determine number of community benefits points that will apply. The supplier will be contacted to agree the community benefit outcomes and delivery method.

At this point tenderers are to confirm that they agree to the delivery of community benefit outcomes and provide the contact details of the individual who will be responsible for the delivery of any agreed outcomes. Bidders should be aware that failure to agree outcomes and delivery method may impact on the work commissioned through the framework for the following years.

(SC Ref:602372)

VI.4)Procedures for review

VI.4.1)Review body

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
Postal code: G46 6UG
Country: United Kingdom
Telephone: +44 1415773092Internet address: http://www.eastrenfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/11/2019