Tender for Arboricultural Works – Giffnock
Arboricultural works for East Renfrewshire council properties.
United Kingdom-Giffnock: Tree-maintenance services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Eastwood HQ, Eastwood Park
NUTS code: UKM83
Postal code: G46 6UG
Country: United Kingdom
Telephone: +44 1415773092
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
I.4)Type of the contracting authority
Section II: Object
II.1.2)Main CPV code
II.1.3)Type of contract
The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises. The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for a further 12 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
To establish the financial standing of a potential tenderer, the Council will firstly take into account a risk report provided independently by credit safe. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
For the avoidance of doubt, the Council will request a report from credit safe following the closing date for the receipt of the tenders to
ensure that the most up to date information is used. Where you are not register on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the director of finance to consider abbreviated accounts along with bankers references, etc.
Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by credit safe and it is your responsibility to ensure that the information held by credit safe is accurate and up to date — failure to do so will result in rejection of your submission.
East Renfrewshire Council require the following insurance levels to be held
Employers Liability insurance held. Minimum level of cover 10 000 000 GBP.
Public and product liability insurance held. Minimum level of cover 5 000 000 GBP.
Professional indemnity/contractors all risk 2 000 000 GBP
Where an applicant does not have adequate cover, and in order to remain in the exercise, confirmation must be received that the level of cover will be increased. It will be a condition of award of contract that the level of Insurance is increased to the minimum stated and maintained throughout the period of the contract.
III.1.3)Technical and professional ability
All works must be carried out to BS 3998 2010 recommendations for tree work.
All survey works must be carried out BS 5837 Tree Survey.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
If option to extend for a further 12 months is taken up, thereafter new procurement exercise will be advertised through Public Contracts Scotland.
VI.2)Information about electronic workflows
Bidders responding to this opportunity must note that information contained within the tender information pack is a condition of contract.
If you respond to this opportunity it will be taken that you have read and agree to all information contained within the pack. If at a later point you advise you cannot comply the Council reserves the right to remove you from the contract. Tender pack can be found in the
supplier attachment area of PCS-Tender portal.
Compliance with Freedom of Information Scotland Act (2002)
Third party compliance
Tenderers are required to ensure that should include as a minimum a 3 man team, van and a chipper in order to provide the service of Arboricultural works within East Renfrewshire Council.
Please note the contract value for 36 month period is estimated at 900 000 GBP however should the option to extend for a further 12 months.
The estimated contract value at 1200 000 GBP.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14793. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders will be required to confirm their compliance with the following in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.
East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Community benefits should improve the economic, social or environmental well-being of the area. Under this contract the successful contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy.
Tier 1: Targeted recruitment and training for priority employability groups.
Tier 2: Work experience placements for the same target groups.
Tier 3: Curriculum support for schools and those on employability pathways.
Tier 4: Community enhancement for community groups and projects.
Tier 5: Small and medium enterprises and social enterprise organisations supply chain support.
Community benefits will apply where bidders have been received over the year a total value of work exceeding 50 000 GBP. At the end of each financial year a review of the level of work commissioned will be conducted to determine number of community benefits points that will apply. The supplier will be contacted to agree the community benefit outcomes and delivery method.
At this point tenderers are to confirm that they agree to the delivery of community benefit outcomes and provide the contact details of the individual who will be responsible for the delivery of any agreed outcomes. Bidders should be aware that failure to agree outcomes and delivery method may impact on the work commissioned through the framework for the following years.
Postal address: Eastwood HQ, Eastwood Park
Postal code: G46 6UG
Country: United Kingdom
Telephone: +44 1415773092Internet address: http://www.eastrenfrewshire.gov.uk
VI.5)Date of dispatch of this notice: