Tender for Architectural Services Manchester

Tender for Architectural Services Manchester

Architect-led design team services for HLF-funded museum refurbishment and extension.

United Kingdom-Manchester: Architectural, engineering and planning services

2015/S 212-386384

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester Jewish Museum
190 Cheetham Hill Road
For the attention of: Kate Dickson
M8 8LW Manchester
Telephone: +44 7753896848
E-mail: director@creative-heritage.net

Internet address(es):

General address of the contracting authority: http://www.manchesterjewishmuseum.com/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA34749

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Registered charity and company limited by guarantee (HLF-funded project)

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Architect-led design team services for HLF-funded museum refurbishment and extension.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Manchester.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

An architect-led design team with conservation expertise is required to deliver design development services (RIBA stages 2 and 3) and scheme delivery services (RIBA stages 4 — 6) for the ‘Developing Manchester Jewish Museum — New Audiences, New Experiences’ project. The project will fully restore the museum’s Grade II* listed synagogue building and will create a new museum extension to house new galleries and spaces for learning, events and commercial operations.
The design team will comprise the following disciplines:
1. Architect, including conservation specialism.
2. Principal Designer services under the CDM 2015 regulations.
3. Quantity Surveyor.
4. Structural Engineer, ideally with conservation accreditation (CARE).
5. Mechanical and Electrical Services Engineer.
6. Consultant to develop the Conservation Management Plan, who may be part of the design team leader’s organisation but must be able to demonstrate independence from the design process in developing CMPs.
7. Landscape design.
(See also ‘additional information’ at section VI.3).
Interested parties must submit a completed Pre-Qualification Questionnaire to express interest.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=164652

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71240000, 45212350, 71200000, 71420000, 71223000, 71300000, 71312000, 71313000, 71314310, 71318100, 71324000, 71321000, 71251000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is estimated that the fees relating to design team services (all disciplines) to RIBA stage 3 (HLF Round 2 submission, ‘development phase’) will be approximately 134 000 GBP and for stages 4-6 (HLF ‘delivery phase’) will be approximately 313 000 GBP. Additionally, in the development phase to RIBA stage 3, there is a design team budget for specialist surveys (party wall advice, fire consultant etc — see Additional Information at VI.3) of 31 750 GBP and a budget for specialist surveys (ground investigations, paint sampling etc.- see Additional Information at VI.3) of 22000 GBP. (Specialist services and survey budgets are NOT included in estimated contract value figure below).
Estimated value excluding VAT: 447 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 31.1.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments or payments in instalments.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All individual members of a consortium will be held jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ section 5.1 for the evidence of economic and financial capacity required.
Minimum level(s) of standards possibly required: Minimum annual turnover of the design team leader in past 2 years: 150 000 GBP per annum.
Working capital (cash flow) requirement: minimum 50 000 GBP
(Unless exceptional circumstances exist — e.g. new company — which must be explained in section 5.2 of the PQQ)
Insurance requirements as set out in PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre-Qualification Questionnaire document.
Minimum level(s) of standards possibly required:
Technical capacity will be assessed by reference to case studies describing previous contracts, which should demonstrate:
i. experience of projects involving the conservation of designated heritage assets;
ii. experience of projects involving creative new design;
iii. experience of projects involving cultural attractions (e.g. visitor attractions, museums or galleries);
iv. experience of grant funded projects, particularly Heritage Lottery Fund on Arts Council funded projects;
v. experience of working for voluntary sector clients.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The design team leader must be chartered by the Royal Institution of British Architects (RIBA) (or equivalent in other countries).
The team must include a conservation accredited professional (Architect Accredited in Building Conservation, Specialist Conservation Architect under the RIBA Conservation Register, or Conservation Accredited Structural Engineer)(or equivalents in other countries).

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

1. Manchester Jewish Museum (MJM) is housed inside the city’s oldest synagogue building and tells the story of Manchester’s Jewish community from the 1740’s to 1945. The Museum, which opened in 1983, currently attracts 15 000 visitors a year, including 10 000 schoolchildren. Formal and informal learning sessions are regularly held inside the Museum, as are exhibitions and events, helping the Museum promote tolerance and understanding of Jewish faith, heritage and culture.
2. The ‘Developing Manchester Jewish Museum — New Audiences, New Experiences’ project will fully restore the museum’s Grade II* listed synagogue building and will create a new museum extension to house new galleries and spaces for learning, events and commercial operations. MJM aims to increase visitor numbers to around 50 000 a year through a range of activities, from improvement of the display of the collection to hosting theatrical performances and cultural events.
3. The project was awarded a Round 1 pass with development grant funding from the Heritage Lottery Fund (HLF) in May 2015. During the development phase (which is planned to end in December 2016, when MJM intends to submit its Round 2 HLF application), the following design team services will be undertaken:
— All Design Development to RIBA Stage 3 (Developed Design) and round 2 submission to the HLF.
— The design development will be informed by the Conservation Management Plan, condition surveys, specialist surveys and the previous option appraisal (Buttress, Sept 2014).
— A draft Conservation Management Plan was submitted with HLF Round 1 application; this is to be reviewed and augmented by the design team immediately upon appointment. The outline condition survey is to be reviewed and updated. The options appraisal is also to be reviewed, particularly in the light of any revisions to the design brief that emerge from ongoing business planning activities
— The design team will procure specialist surveys during the development phase including (but not limited to) the following, for which a budget of an additional 22 000 GBP has been allowed:
1. Measured survey (site plan, floor plans, sections and elevations).
2. Paint sampling and research.
3. Masonry surveys, moisture and salts analysis.
4. Environmental monitoring.
5. Drainage survey.
6. Ground investigations.
7. Metallurgist (strength-testing of cast iron columns).
— The design team will also provide specialist services as required by the project, for example:
1. Access consultant.
2. Party wall surveyor.
3. Fire engineer.
4. Lift engineer.
5. Lighting designer.
6. Acoustician.
An additional budget of 31 750 GBP has been allowed for these specialist services.
— The stage 3 report will therefore include a response to the significance of the building as described in the Conservation Management Plan, specifications and costs for building conservation and structural repairs, and scheme designs for the internal adaptions and extensions, developed with cognisance of the findings of the specialist surveys and with the advice of the theatre consultant and interpretation / exhibition designer. Progress towards the stage 3 report will be reviewed by the HLF at a ‘Development Phase review meeting’, provisionally scheduled for October 2016. (There will also be a stage 2 review in late August.)
— Preparation and submission of Planning and Listed Building Consent applications.
— The design team will also assist with the preparation of supporting documentation for the HLF Round 2 submission, such as the 10 year, costed Management and Maintenance Plan, construction programme, cash flow forecast etc.
4. If the Round 2 submission is successful (and the Museum wishes to continue to work with the design team), the team will be re-engaged under this contract to undertake services to RIBA stage 6, through the HLF ‘delivery phase’, including contract administration, to successful final completion of both the repair / extension contract and the subsequent exhibition contract. It is anticipated that the building contract (approx value 2 800 000 GBP, comprising conservation works — 500 000 GBP; new build — 1 500 000 GBP; exhibition design — 800 000 GBP), will commence on site in October 2017, and complete by January 2019. The design team contract duration (II.3) runs to the end of the 12 month defects liability period, to issue of the final completion certificate, currently estimated to be end January 2020.
5. Please note that the contract will be subject to a break clause after completion of services to RIBA stage 3 in the event that the Round 2 HLF bid is unsuccessful or the Museum decides not to proceed with the same design team for any other reason. The scope of the contract (II.2.1) describes the approximate fees for services to RIBA stage 3, after which the contract may be terminated if there is a need to exercise the break clause, and also for RIBA stages 4-6. Note that the appointment will be under seal, so residual liability will be for 12 years.

6. The Museum is in the process of appointing a Theatre Design consultant and an Exhibition Design consultant. A Project Manager and Business Plan Adviser have already been appointed. A Learning Manager for the project is already in post and audience research will be commissioned. During the development phase to RIBA stage 3, the Museum will be participating in the Creative Museums programme (seewww.bac.org.uk/creativemuseums for more information), working with artists to test proposed Museum spaces with new and existing audiences. Cilly Kugelmann, Director of Programmes at the Jewish Museum Berlin, will be acting as a consultant to the Museum, offering advice on interpretative techniques employed in successful permanent galleries in other European Jewish Museums. The Museum will also be working with Manchester Metropolitan University on a feasibility study investigating the potential use of augmented reality inside MJM’s synagogue space. The project will also benefit from the advice and involvement of the Greater Manchester Police Counter-Terrorist Unit and the Community Security Trust. The design team will be expected to liaise with all these project consultants and participate in other community consultation activities.

7. The following documents may be downloaded from www.mytenders.org These were prepared for the purpose of informing the Museum’s HLF Round 1 application (and as such are indicative of the Museum’s intent at that time rather than definitive proposals, and will be subject to revision and updating during the development phase):

— Building Options Appraisal,
— Building Inspection Report (outline condition survey),
— Structural Engineer’s Report,
— Conservation Plan (draft) and Statement of Significance,
— Business Plan (outline),
— Fundraising Strategy,
— Audience Development Study.
8. To access the above documents and the Pre-Qualification Questionnaire, please go to www.mytenders.org To express interest in this contract, completed PQQs must be returned via www.mytenders.org by 5 pm on Wednesday 2.12.2015.

9. Those shortlisted and invited to submit a full tender may make arrangements to visit the Museum for a guided tour. No guided site visits can be arranged during the PQQ stage, due to limited staff resources and the on-going work of the Museum. Opening hours for visitors are advertised on the Museum website.
(MT Ref:164652).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline (s) for lodging appeals: The Museum will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers, prior to entering into the contract. If a complaint regarding the award of a contract is communicated during this standstill period, this will be assessed and if determined to be valid, the award of contract may be halted. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Museum to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages and/or shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: