Tender for ballot papers and postal vote packs

Tender for ballot papers and postal vote packs

Tenders are invited for the supply of poll cards (the printing of Poll Cards is an optional element of the Contract and may or may not be required.

REFERENCE TD0663

Tender for the provision of poll cards, ballot papers and postal vote packs
Awarding body Derby City Council

Est. Start Date: 09/09/2013
Est. End Date: 31/12/2015

Description

Tenders are invited for the supply of poll cards (the printing of Poll Cards is an optional element of the Contract and may or may not be required. However, Suppliers should be able to provide this element of the Contract if required), ballot papers, postal vote packs and postal vote pack mailing solutions for electoral events held during the period 9 September 2013 to 31 December 2015 inclusive based on the following scenarios:

1. Local election only (likely either 1, 22 May, 5 June 2014).
2. European Parliamentary election only (either 22 May or 5 June 2014).
3. Combined Local / European Parliamentary elections, either 22 May or 5 June 2014
4. Combined Local and UK Parliamentary elections likely to be held on 7 May 2015.
5. Any potential Local Ward By-elections or a Neighbourhood Planning Referendum called during the tender period.

The successful tenderer will be required to provide printing and postal vote pack mailing solutions for each scenario listed above. The tenderer will also be required for print and mail services for planned or unplanned referenda or by-elections taking place at any point during the contract period.

The initial contract period is two years and four months, the contract is estimated to commence 9 September 2013 and expire 31 December 2015.

There will be an option to extend the contract for 12 months, subject to satisfactory performance, business needs and agreement by both parties. Maximum contract period is three years, four months.

 

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend There will be an option to extend the contract for 12 months, subject to satisfactory performance, business needs and agreement by both parties. Maximum contract period is three years, four months.
Estimated ValueText Description
Category Election Services, Printing, Mail Services, Service,
CPV codes 79000000,
Suitable for SME YES

Document Available Until

19 July 2013

16 days

Submission Return By

26 July 2013

23 days

extend contract options:

There will be an option to extend the contract for 12 months, subject to satisfactory performance, business needs and agreement by both parties. Maximum contract period is three years, four months.

Contact Details

Derby City Council, The Council House, Corporation Street, Derby DE1 2FS
Eloise Keeble
01332 643294