Tender for Biobank Information Management System

Tender for Biobank Information Management System

Information management system which will future-proof the administration of the storage, retrieval and distribution of samples.

United Kingdom-Belfast: Software package and information systems

2019/S 105-256242

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Queen’s University Belfast
University Road
United Kingdom
Contact person: Mrs Gillian Wasson
Telephone: +44 2890973026
E-mail: g.wasson@qub.ac.uk
NUTS code: UKN
Internet address(es):Main address: www.qub.ac.uk/po

Address of the buyer profile: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


QUB/1824/19 Supply of Biobank Information Management System

Reference number: QUB/1824/19

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Northern Ireland Biobank (NIB), Centre for Cancer Research and Cell Biology, Queen’s University Belfast is seeking to procure an information management system which will future-proof the administration of the storage, retrieval and distribution of samples, in accordance with regulations as set out by the Human Tissue Act (2004).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

The Northern Ireland Biobank Health Sciences Building 97 Lisburn Road Belfast BT9 7BL.

II.2.4)Description of the procurement:

The Northern Ireland Biobank (NIB) seeks to procure an information management system which will future-proof the administration of the storage, retrieval and distribution of samples, in accordance with regulations as set out by the Human Tissue Act (2004). The information management system must be able to link samples with associated data sets. It must also be able to migrate and manage existing sample data, collected since 2011 and currently managed by a bespoke biobank web application with data stored in a Microsoft SQL Server database. As the NIB database is held in a University environment, any personal or sensitive data (for example the Health and Care Number) must be securely encrypted. The successful company will be responsible for providing a dedicated and secure hosting environment, migrating data from the existing system and ongoing support for the new system.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract includes the option to extend use of the software by a period of up to 4 years and/or until system replacement.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/07/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 01/07/2019
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Queen’s University Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: