Tender for Building Services, Mechanical Services and Electrical Services

Tender for Building Services, Mechanical Services and Electrical Services

The provision of (i) building services; (ii) mechanical services and (iii) electrical services. Derbyshire Dales District Council.

UK-Matlock Derbyshire: Repair and maintenance services of building installations

2013/S 096-164039

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire Dales District Council
Town Hall
Contact point(s): Derbyshire Dales District Council
For the attention of: Mike Galsworthy – Estates & Facilities Manager
DE4 3NN Matlock Derbyshire
UNITED KINGDOM
Telephone: +44 1629761362
E-mail: facilities@derbyshiredales.gov.uk
Fax: +44 1629761163

Internet address(es):

General address of the contracting authority: http://derbyshiredales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of (i) building services; (ii) mechanical services and (iii) electrical services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Derbyshire Dales District, Derbyshire.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is seeking to award 3 separate contracts for the following three lots (i) Building services; (ii) Mechanical services and (iii) Electrical services. Separate measured term contracts will be awarded for each of the above lots but a contractor may bid for either one, two or all three contracts. Details of the properties to which these services relate to are given below. The sucessful bidder will be required to enter into a separate Measured Term Contract for each of the aforementioned services with the Contracting Authority.
Derbyshire Dales District Council invites expressions of interest from potential bidders to provide any or all of the following services:-
Lot 1 Mechanical Services – Repairs, Maintenance & Minor Works.
Lot 2 Building Services – Repairs, Maintenance & Minor Works
Lot 3 Electrical Services – Repairs, Maintenance & Minor Works.
The above services will comprise of ongoing revenue works or minor capital projects. The services will be carried out on property assets in the Contracting Authority’s ownership, plus any other property which the Contracting Authority has a responsibility to maintain/repair (all within the District boundaries). These include but shall not be limited to:
– Administrative Buildings (Matlock Town Hall);
– Agricultural Business Centre (Bakewell);
– Wet and Dry Leisure Facilities in Bakewell, Wirksworth & Ashbourne;
– Sports Pavilions across the District;
– Public Toilets across the District;
– Council Depots & Stores;
– Car parks;
– Bus Stations in Matlock;
– Other varied properties;
– General land holdings;
It should be noted that the Contracting Authority is constantly reviewing its property portfolio — this could result in changes to the Contracting Authority’s estate including buildings, properties and land holdings which are either disposed of or purchased. The Contracting Authority will partner with the Contractor to achieve continuous improvement in the provision of the Service throughout the Contract.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000, 50712000, 45000000, 45400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 850 000 and 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract entered with each organisation will be a Meaured Term Contract and shall have a contract period of four (4) years with the option to extend for up to a maximum of a further one (1) year at the sole discretion of the Council. As explained in II.1.5 a separate contract will be entered for each of the above 3 services as delivered by the successful tenderer.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mechanical services

1)Short description

Planned and reactive maintenance and repair of Mechanical Engineering Services at properties owned by the Contracting Authority.
2)Common procurement vocabulary (CPV)

50000000, 50712000

3)Quantity or scope

Estimated value excluding VAT: 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The successful tenderer will be required to undertake a planned and reactive maintenance and repair of heating, ventilation, water hygiene and other mechanical plant at properties owned/managed by the Contracting Authority as identified within II.1.5 above.
Lot No: 2 Lot title: Building services

1)Short description

General building repairs and maintenance services within the properties owned by the Contracting Authority.
2)Common procurement vocabulary (CPV)

45000000, 45400000

3)Quantity or scope

Estimated value excluding VAT: 180 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The successful tenderer will be required to undertake a programme of reactive repairs and maintenance works of a general building nature (excluding mechanical and electrical items) within properties owned/managed by the Contracting Authority as identified within II.1.5 above.
Lot No: 3 Lot title: Electrical services

1)Short description

Planned and reactive maintenance of all electrical services at properties owned by the Contracting Authorities.
2)Common procurement vocabulary (CPV)

50000000, 50711000

3)Quantity or scope

Estimated value excluding VAT: 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This shall include the repair and maintenance of any electrical services, wiring and fittings on Council owned/managed properties as identified within paragraph II.2.5 above.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to request deposits, guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority may specify that the consortium member takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any particular conditions to which the performance of the contract is subject will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the Pre-Qualification Quesionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Pre-Qualification Quesionnaire Quesionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 and as set out in the Pre-Qualification Quesionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Please see the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium sized enterprises (SMEs). However the selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender (MEAT). Please read this section carefully as it provides full instructions on how to apply for this requirement. The Pre-Qualification Process. This tender is a two stage process and you will only be invited to tender if you have successfully passed through the Pre-Qualification Questionnaire (PQQ) Stage. If you wish to put forward an Expression of Interest you must complete and submit a PQQ by no later than 12.00 noon on Tuesday 18.6.2013. PQQs cannot be uploaded after this date/time. Pre-qualification Quesionnaires are available from facilities@derbyshiredales.gov.uk

Tenders and all supporting documentation must be priced in sterling. The Contracting Authority reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Contracting Authority takes up this right then they will not be responsible for or pay the expenses or losses which may be incurred by any tenderer as a result. The Contracting Authority undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated in the reason for considering it sensitive. The Contracting Authority will then endeavour to consult with the applicant above such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. Any resulting contract will be considered a contract made in England according to English law. The right is reserved not to proceed with the procurement process or not to award a contract or to let only parts of the proposed procurement. No person by or on behalf of whom this procurement is undertaken shall have any liability for costs incurred by those expressing interest or negotiating or tendering for this contract opportunity. Due to the current economic climate Derbyshire Dales District Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please refer to VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Please refer to VI.4.2 above

VI.5)Date of dispatch of this notice:

16.5.2013
Requirement: Building Services