Tender for Bus / Minibus Transport Services

The successful operator(s) will need to complete contract documentation prior to the contract start date and therefore may be required to travel to our office in Crewe to complete the fore-mentioned paperwork.

UK-Crewe: Transport services (excl. Waste transport)

2013/S 012-015461

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Highways and Transportation, Delamere House, Floor 6 , Delamere Street
For the attention of: Steve Griffiths
CW1 2LL Crewe
UNITED KINGDOM
Telephone: +44 1270371479
E-mail: steven.griffiths@cheshireeast.gov.uk

Further information can be obtained from: Cheshire East Borough Council
Operators are required to register, submit an expression of interest and download documentation via the chest website at www.thechest.nwce.gov.uk – the project reference is NWCE-93XFMJ

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cheshire East Borough Council
Operators are required to register, submit an expression of interest and download documentation via the chest website at www.thechest.nwce.gov.uk – the project reference is NWCE-93XFMJ.

Tenders or requests to participate must be sent to: Cheshire East Borough Council
Operators are required to register, submit an expression of interest and download documentation via the chest website at www.thechest.nwce.gov.uk – the project reference is NWCE-93XFMJ

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender Phase 1, 2013 – Bus/Minibus Transport Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Transport clients to/from/within East of Cheshire and surrounding areas.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supported Public Local and Community Bus Services. Vehicles with drivers are required to transport clients to various locations in the East of Cheshire and surrounding areas. Detailed information of routes, days of operation, whether wheelchair accessible vehicles are required and whether passenger assistants as well as drivers are required, will be detailed in the tender documentation on the chest website. The authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period. Possible variations to lots –
Should this happen updated information will be provided via The Chest website. The Council may exercise an option to extend the Contract for a further period or periods of up to 24 months in total. The successful operator(s) will need to complete contract documentation prior to the contract start date and therefore may be required to travel to our office in Crewe to complete the fore-mentioned paperwork. New conditions of contract were introduced in April 2012. Please read these conditions prior to submitting your tender. (A copy of these conditions will be available with the tender documentation on the chest.

II.1.6)Common procurement vocabulary (CPV)

60000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract award will vary between 3 and 7 years, each individual form of tender will clearly state the length of award. The values given in this notice are only estimations and are based on each contract running for it’s maximum time frame. The authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period. Possible variations to lots – Should this happen updated information will be provided via The Chest website. Cheshire East Borough Council reserve the right not to award any of the listed lots.
Estimated value excluding VAT: 802 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: N50511

1)Short description

Route Start: Knutsford
Route End: Knutsford (Town Centre – Circular)
Minimum Vehicle Seating Capacity: 16
Vehicle & Driver Required
For further information on whether wheelchair accessible vehicle or/and escorts are required please see selection of lots document via the Chest website.
Possible Route Variation – Should this happen updated information will also be provided via The Chest website.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

The contract will be awarded for either 3, 5 or 7 years with the option to extend if awarded for 3 or 5 years – The values given in this notice are only estimates (based on 7 years) and take into account the maximum length of time this contract could be awarded for – the Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
Estimated value excluding VAT: 216 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: N80845

1)Short description

Route Start: Macclesfield
Route End: Crewe via Congleton and Sanbach (Evenings)
Minimum Vehicle Seating Capacity: 29
Vehicle & Driver Required
For further information on whether wheelchair accessible vehicle or/and escorts are required please see selection of lots document via the Chest website.
Possible Route Variation – Should this happen updated information will also be provided via The Chest website.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

The contract will be awarded for 3, 5 or 7 years with the option to extend if awarded for 3 or 5 years – The values given in this notice are only estimates (based on 7 years) and take into account the maximum length of time this contract could be awarded for – the Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
Estimated value excluding VAT: 586 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Detailed within the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Detailed within the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Detailed within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Detailed within the tender documentation.
Minimum level(s) of standards possibly required: Detailed within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Detailed within the tender documentation.
Minimum level(s) of standards possibly required:
Detailed within the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWCE-93XFMJ.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.1.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately every 2 months.

VI.2)Information about European Union funds

VI.3)Additional information

This procurement exercise will be conducted on Cheshire East Borough Council’s electronic contract and tender management system at www.thechest.nwce.gov.uk Organisations wishing to be considered for this contract(s) must register their expression of interest and provide additional procurement-specific information (if required) through the contract and tender management system. It is the organisations responsibility to satisfy themselves that they have provided all of the required information. If you have any technical problems with the contract and management system please contact the helpdesk on Email: nwsupport@due-north.com or Telephone: + 44 8452930459. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the contract and tender management system at www.thechest.nwce.gov.uk If you require urgent assistance regarding the initial usage of the etendering package please contact the Contract Authority point-of-contact in Section I.1 of this notice. On failure to reach this contract, please immediately email the nature of the difficulty to procurement@cheshireeast.gov.uk All deadlines are potentially subject to change. The authority will make all best endeavours to communicate revised deadlines, should they change. Cheshire East Borough Council reserve the right not to award any of the listed lots.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 day standstill period at the point that an award decision notice is communicated to tenderers.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.1.2013