Tender for Cardiff Park and Ride East Service

Tender for Cardiff Park and Ride East Service

The Council is seeking to appoint an operator to manage and market the of Park and Ride East site. The contractor will be responsible for the entire operation of the Park and Ride site.

United Kingdom-Cardiff: Special-purpose road passenger-transport services

2013/S 167-290244

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commisioning & Procurement
For the attention of: Shauket Ali
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873746
E-mail: shauketali@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/splashpage.htm

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commisioning & Procurement
For the attention of: Shauket Ali
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff County Council
County Hall, Atlantic Wharf
Contact point(s): Commisioning & Procurement
For the attention of: Shauket Ali
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873746
Internet address: http://www.cardiff.gov.uk/splashpage.htm

Tenders or requests to participate must be sent to: See additional information
County Hall, Atlantic Wharf
Contact point(s): See additional information
For the attention of: See additional information
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
Internet address: http://www.cardiff.gov.uk/splashpage.htm

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of the Cardiff Park and Ride East Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the boundary of Cardiff County Council.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cardiff East Park & Ride is located off the A48 at the Pentwyn Interchange and has been operational since October 2009. The opening of the site was timed to coincide with the opening of a new shopping development in the city centre – St. Davids 2. Since the opening of St Davids 2 footfall in the city centre has grown markedly The Cardiff East service currently operates 7 day week and caters for commuters, shoppers, and visitors to the capital.
The Council is seeking to appoint an operator to manage and market the of Park and Ride East site. The contractor will be responsible for the entire operation of the Park and Ride site. This will involve responsibility for services provided by the current providers for the security and bus service in addition all other requirements as required. The Council is keen that the operator uses innovation in the provision of the Services to reduce costs and to share benefits.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31015 and itt_40030 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

60130000, 60170000, 60172000, 60112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council is seeking to appoint an operator to manage and market the of Park and Ride East site. The contractor will be responsible for the entire operation of the Park and Ride site. This will involve responsibility for services provided by the current providers for the security and bus service in addition other requirement. The Council is keen that the operator uses innovation in the provision of the Services to reduce costs and to share benefits. The main areas of responsibility for the operator will include:
1. Operation of the shuttle service
2. Maintenance of all equipment and signage on the site
3. Site security
4. Cleaning of site, building and toilets
5. Collection of all revenue
6. Regular monitoring of the site
7. Payment of all maintenance bills, rates and utilities for the site
8. Marketing of the service
9. All Health and Safety issues relating to the operation of the site
10. All enquires and complaints concerning the service
11. Other marketing activities associated with the promotion of site
12. Lost property, complaints and enquires
13. Repair to any damage to the site
14. Ensuring that sufficient insurance cover is provided for the site
15. Regular monitoring of the service (including passenger surveys)
16. Ensuring of bills for site are paid
17. Repair of any damage to the site
It is intended to let this contract for a period of two years with an option to extend for a further 12 months.
Estimated value excluding VAT: 1 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 12 months
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request a parent guarantee and/or other guarantees of financial liability both at award of the agreement and during the term of the agreement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them as set in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as “prime contractor” / “lead contractor”. Consortia must be legally constituted prior to contract award or establish joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(3) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(4) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

7276CCC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 8.10.2013 – 12:00
Place:

All tenders Must Be submitted electronically via the Bravo solutions portal.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions for Expressing Interest in this Tender –
1. Register your company on the eTenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “Open Access PQQ & ITTs” link. (These are Invitation to Tender open to any registered supplier),
— Click on the relevant ITT to access the content. Project code_26294 / Project Ref 7276CCC.
Code: PQQ_31015
Code: Itt_40030
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then, follow the onscreen instructions to complete the PQQ and ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
— Email: help@bravosolution.co.uk

— Phone: +44 8003684850 / Fax: +44 2070800480
Please note the following.
— The user who registers your expressions of interest will be the only point of contact for the Tender and receive all communications and documents through Bravo.
— You must download the documents yourself after you have expressed an interest, they will NOT be sent to you.
— Expressions of Interest will ONLY be accepted through the E Bravo Portal.
— All documentation must be returned electronically via the E Bravo Portal
Deadlines and Contacts:
— The deadline for the Electronic return of the completed Tender is: 12:00 (noon) on 8.10.2013
— The deadline for any clarification/ questions regarding this procurement will be: 17:00 on 1.10.2013. Please note the Council will not respond to any dialogue after this date.
— The contact within Corporate Procurement Services for this tender is: Shauket Ali
Continuous Improvement
Potential bidders should note that the successful bidder will have an ongoing obligation throughout the term of the contract agreement to identify new or potential improvements to the service offered. Examples of the type of improvements the council will wish to explore during the term of the contact include but are not limited to improvements in quality, responsiveness, procedures, benchmarking methods and customer support services in relation to the service
(WA Ref:1406)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged.Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.The Authority is now automatically obliged to refreain from entering into a Contract when proceedings are brought in respect of the award decision and the Contract has not been entered into or the frame work concluded.The Contracto! r must serve the legal claim form on the contracting authority (in acc or dance with rulesof court) that reprsents the formal trigger for the Authority to suspend the Contract-making. The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.8.2013