Tender for Case and Document Management System

Tender for Case and Document Management System

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system.

United Kingdom-Louth: IT services: consulting, software development, Internet and support

2019/S 120-294237

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Lindsey District Council
Tedder Hall, Manby Park
LN11 8UP
United Kingdom
Contact person: Mr Michael Hunt
Telephone: +44 1522553649
E-mail: procurement.lincolnshire@lincolnshire.gov.uk
NUTS code: UKF3
Internet address(es):Main address: http://www.e-lindsey.gov.uk/

Address of the buyer profile: http://www.e-lindsey.gov.uk/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Case Management System

Reference number: DN417676

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system.

II.1.5)Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF3

II.2.4)Description of the procurement:

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system. The Council currently uses Idox client software called Acolaid as the Case Management System and Idox Document Management System for the following Service teams:

— Planning,

— Planning Enforcement,

— Environmental – Crime, Scrap Metal and Caravan Site Licensing,

— Environment Health,

— Land Charges,

— Housing Grants – Disabled Facilities Funding (DFGs),

— Housing Standards,

— Building Control,

— Neighbourhood Teams.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The requirement is likely to remain after the end of the term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract is for an initial period of 5 years with 2 x 2 year extensions and 1 x 1 year extension up to a maximum of 10 years.

Please review procurement documents for further details.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Legal Lincolnshire
45-49 Newland
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: