Tender for Catering and Hospitality Services

Cleeve School
Two Hedges Road, Bishops Cleeve
Cheltenham
GL52 8AE
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKK13

Internet address(es):Main address: http://www.cleeveschool.net/

Access to the procurement documents is restricted. Further information can be obtained at:http://www.litmuspartnership.co.uk/project/cleeve_school__catering_services

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Body governed by public law

Education

Cleeve School — Tender for Catering and Hospitality Services.

Services

The successful tenderer will be required to provide catering and hospitality services at Cleeve School and Sixth Form Centre.

Cleeve School offers consistently outstanding teaching and an innovative and highly personalised curriculum, where literacy and numeracy skills are secured as firm bedrocks. The School provides a safe and stimulating environment, where mutual respect threads through the celebrated ethos of care, support and guidance. In preparing students for the world beyond school, we firmly believe in high standards of dress and attitude, so that good manners, tolerance and understanding underpin everything we do. Tradition is important ~ and we hold on to our traditions and high expectations, whilst also thoroughly embracing innovation and a 21^st century approach to learning.

This contract is divided into lots: no

NUTS code: UKK13

Main site or place of performance:

Cleeve School, Bishops Cleeve, Gloucestershire, UNITED KINGDOM.

There are currently 1494 pupils however this number will increase each year of the contract, due to housing developments in the local area. It is anticipated that in September 2016 the school shall have an additional 23 pupil and staff toilets and in January 2018 the school shall benefit from a new purpose built Sixth Form Centre building.

The catering contract being offered will commence on 1.8.2017 for an initial period of three years, concluding on 31.7.2020, and will be offered on a guaranteed performance basis, with a service on each of the 190 full academic days and by agreement for the 5 inset days. Annual spend is circa 242 000 GBP.

The successful contractor is expected to have a good local operational presence, as specialist caterers in the secondary school sector. Following contract award, the School can share the results from previous pupil satisfaction surveys.

The contract covers the scope for the provision of catering services within the School, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged at cost price, based on consumption. Sixth Form and staff have access to a separate ‘lunchbox’ serving, for example, hot drinks.

The School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site. Offers of capital investment to improve catering facilities are invited, with re design and replacement of the dishwasher and new dining room furniture being possible areas for upgrades.

The School intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall student and community experience. Through the regular introduction of new ingredients, themed and promotional events. The successful contractor will be required to play their part in acting as a catalyst for improvement of the pupil experience.

The Senior Leadership Team and Governors have identified improved ‘value for money’ as a priority to parents and this is perceived as key to encourage an increased uptake of the overall catering service provided. The successful contractor will work closely with the School to manage the provision of catering and the overall ‘meal experience’, with pupil education on making healthy dietary choices being an important part of their educational experience.

The School canteen EAT is located on the main Quadrangle. Not only is this a place to purchase food during break and lunchtime, but also an extra study area for Sixth Form students from Periods 1 to 6.

6^th Form students are only permitted to leave the school site at lunchtime (via student reception sign out), for an appointment / medical reason or with parental consent.

Each 6^th Form tutor group takes a turn to clean the Sixth Form social spaces at pm registration to ensure the centre is suitable for study P6. The aim for this for students to keep the spaces clean at lunchtime as it is they who subsequently clean it.

The vision of Senior Leadership and Governors is that all children choose to eat and enjoy a healthy school dinner with 100 % uptake of free school meals. Good quality and varied menu options plus value for money are perceived as key to encourage an increased uptake of the overall catering service provided. The successful contractor will be expected to work closely with the Food Technology department, to ensure there are appropriate catering themes, meal deals and promotions, in support of the school curriculum.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 725 000.00 GBP

Start: 01/08/2017

End: 31/07/2020

This contract is subject to renewal: no

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

Variants will be accepted: yes

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Selection criteria as stated in the procurement documents

Selection criteria as stated in the procurement documents

Restricted procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 01/07/2016

Local time: 12:00

Date: 18/07/2016

English

This is a recurrent procurement: no

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cleeve_school__catering_services

The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Cleeve School
Cheltenham
UNITED KINGDOM

Cleeve School
Cheltenham
UNITED KINGDOM

Cleeve School
Cheltenham
UNITED KINGDOM

30/05/2016