Tender for Catering Services Wolverhampton

The successful tenderer will be required to provide catering services at Colton Hills Community School.

United Kingdom-Wolverhampton: School catering services

2016/S 170-305921

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Colton Hills Community School
Jeremy Road
Wolverhampton
WV4 5DG
United Kingdom
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKG35

Internet address(es):Main address: http://coltonhills.co.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/colton_hills_community_school

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Colton Hills Community School — Tender for Catering Services.

II.1.2)Main CPV code

55524000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide catering services at Colton Hills Community School.

Full details in relation to Colton Hills Community School can be found at: http://coltonhills.co.uk/

The latest Ofsted report finding may be viewed at: http://reports.ofsted.gov.uk/inspection-reports/find-inspection-report/provider/ELS/104395

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG35

Main site or place of performance:

Colton Hills Community School,

Wolverhampton,

West Midlands,

United Kingdom.

II.2.4)Description of the procurement:

The catering service provision at Colton Hills Community School has not been market tested in the last 4 years and to ensure Best Value principles are applied the Head Teacher and School Governors have made a decision to tender the catering service.

Previous to the incumbent contractor the catering service provision was managed by Wolverhampton DSO. Therefore, the successful contractor needs to offer an Admitted Body Status pension arrangement to those staff that were employed by the Council and transferred over to the incumbent contractor on contract award.

Current roll numbers are circa 950 students including 150 Sixth Formers. In addition to this there are 100 teaching and support staff. Please note that this is a multi-cultural school and this should be considered when reviewing and considering the food offer.

Current turnover figures are circa 140 000 GBP – 150 000 GBP per annum including Free School meals.

Current uptake levels are above 65 % and the School firmly believes that with improved choice and quality there is a real opportunity to increase this level of uptake.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the School on contract performance. It is imperative that an open book policy is offered to ensure the School has total clarity on financial performance.

We are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘best value’ and work in partnership with the chosen contractor going forward.

The School has set six key objectives which should be focused upon throughout the tender process. They are:

— Year-on-year cost savings for the catering service provision, with the opportunity to generating surpluses during the contract term

— The contract will be for 3 years with the option of a 2 year extension depending on the level of service delivered during the initial 3 year term

— Review / suggestions to improve the layout of kitchen and serving areas with potential for investment from contractor. Suggestions to improve the efficiency of service and reduce queuing times. The School currently has an NRS cashless system which needs to be ungraded or replaced. The School is looking for the successful contractor to fund this as part of the investment offer

— Full compliance with School Food Trust standards. Menus geared to what the students want, whilst offering healthy choices and ensuring students are ready to learn

— To offer the School curricular support regarding Healthy Eating and Life style initiatives

— Full participation in student-led Food Council group to listen to feedback and offer new innovations

The contract will be based on a fixed price arrangement during the contract term and Free School Meals will be charged at cost. If any improvements to financial surpluses are generated then the contractor shall share these on an agreed percentage return. Free School Meals and any ad hoc catering requirements will be invoiced on a monthly basis.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017

End: 31/03/2022

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/10/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/colton_hills_community_school

The closing date for receipt of the Pre-Qualification Questionnaire is 7.10.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Colton Hills Community School
Wolverhampton
United Kingdom

VI.4.2)Body responsible for mediation procedures

Colton Hills Community School
Wolverhampton
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Colton Hills Community School
Wolverhampton
United Kingdom

VI.5)Date of dispatch of this notice:

31/08/2016

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