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Tender for Civil Legal Aid Services in England and Wales
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Tender for Civil Legal Aid Services in England and Wales

Monday, 5 November 2018, 10:26

Tender for Civil Legal Aid Services in England and Wales

Legal aid Housing Possession Court Duty Scheme services in England and Wales are currently being maintained through contingency arrangements. 

United Kingdom-London: Legal services

2018/S 212-485562

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Legal Aid Agency
102 Petty France
London
SW1H9AJ
United Kingdom
Contact person: Gemma Jordan
E-mail: civiltenders@legalaid.gsi.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.gov.uk/government/organisations/legalaid-agency

Address of the buyer profile: https://www.gov.uk/government/organisations/legalaid-agency

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/government/publications/civil-2018-contracts-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.legalaid.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Provision of publicly funded legal advice services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Procurement of Civil Legal Aid Services in England and Wales from 17.12.2018 — 2018 Housing Possession Court Duty Schemes

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Legal aid Housing Possession Court Duty Scheme (“HPCDS”) services in England and Wales are currently being maintained through contingency arrangements. The Legal Aid Agency (“LAA”) has identified an issue with access to legal aid HPCDS services covering specific HPCDS schemes. The LAA is inviting Applicants to submit a Tender for an Exclusive Schedule under a 2013 Standard Civil Contract (as amended) (“HPCDS contract or contract”) to deliver HPCDS services in specific courts for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months. The LAA is offering up to four contracts in each of the following HPCDS Schemes:

— Barnet,

— Bodmin and Truro,

— Grimsby,

— Winchester.

These contracts will commence on 17.12.2018.

II.1.5)Estimated total value

Value excluding VAT: 60 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Barnet

Lot No: 1

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 Standard Civil Contract (as amended) (“HPCDS contract or contract”) to deliver HPCDS services in specific courts for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months. The LAA is offering up to four contracts in each of the following HPCDS schemes:

— Barnet,

— Bodmin and Truro,

— Grimsby,

— Winchester.

These contracts will commence on 17.12.2018. The LAA is seeking to award HPCDS contracts to applicants who:

a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and hold authorisation in the housing and debt categories of law under a 2018 Standard Civil Contract; and

b) have relevant and recent experience of delivering HPCDS services; and

c) are able to deliver HPCDS services from 17.12.2018. HPCDS will be scheduled through rotas. Successful applicants will be required to attend and deliver HPCDS services where requested by clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see Paragraphs 1.4 — 1.5 of the IFA). The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of 1 week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the scheme(s) they have tendered for. Due to the urgent need for contracts to commence in December to maintain service provision, the timescale from launch to the deadline for submission of tenders has been set at 27 days. Applicants wishing to deliver services under the HPCDS Contract must submit a tender which consists of a response to 1 or more HPCDS ITT(s) (“ITT Response”).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria as detailed in the tender documents / Weighting: 100
Price – Weighting: 0
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bodmin and Truro

Lot No: 2

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 Standard Civil Contract (as amended) (“HPCDS contract or contract”) to deliver HPCDS services in specific courts for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months. The LAA is offering up to four contracts in each of the following HPCDS schemes:

— Barnet,

— Bodmin and Truro,

— Grimsby,

— Winchester.

These contracts will commence on 17.12.2018. The LAA is seeking to award HPCDS contracts to applicants who:

a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and hold authorisation in the housing and debt categories of law under a 2018 Standard Civil Contract; and

b) have relevant and recent experience of delivering HPCDS services; and

c) are able to deliver HPCDS services from 17.12.2018. HPCDS will be scheduled through rotas. Successful applicants will be required to attend and deliver HPCDS services where requested by Clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see Paragraphs 1.4 — 1.5 of the IFA). The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of 1 week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the scheme(s) they have tendered for. Due to the urgent need for contracts to commence in December to maintain service provision, the timescale from launch to the deadline for submission of tenders has been set at 27 days. Applicants wishing to deliver services under the HPCDS Contract must submit a Tender which consists of a response to 1 or more HPCDS ITT(s) (“ITT Response”).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria as detailed in the tender documents / Weighting: 100
Price – Weighting: 0
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grimsby

Lot No: 3

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 Standard Civil Contract (as amended) (”HPCDS contract or contract”) to deliver HPCDS services in specific courts for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months. The LAA is offering up to four contracts in each of the following HPCDS schemes:

— Barnet,

— Bodmin and Truro,

— Grimsby,

— Winchester

These contracts will commence on 17.12.2018. The LAA is seeking to award HPCDS contracts to applicants who:

a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and hold authorisation in the housing and debt categories of law under a 2018 Standard Civil Contract; and

b) have relevant and recent experience of delivering HPCDS services; and

c) are able to deliver HPCDS services from 17.12.2018. HPCDS will be scheduled through rotas. Successful Applicants will be required to attend and deliver HPCDS services where requested by Clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see Paragraphs 1.4 — 1.5 of the IFA). The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of 1 week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the Scheme(s) they have tendered for. Due to the urgent need for contracts to commence in December to maintain service provision, the timescale from launch to the deadline for submission of tenders has been set at 27 days. Applicants wishing to deliver services under the HPCDS Contract must submit a Tender which consists of a response to 1 or more HPCDS ITT(s) (“ITT Response”).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria as detailed in the Tender documents / Weighting: 100
Price – Weighting: 0
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Winchester

Lot No: 4

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 Standard Civil Contract (as amended) (“HPCDS contract or contract”) to deliver HPCDS services in specific courts for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months. The LAA is offering up to four contracts in each of the following HPCDS schemes:

— Barnet,

— Bodmin and Trur,

— Grimsby,

— Winchester.

These contracts will commence on 17.12.2018. The LAA is seeking to award HPCDS contracts to applicants who:

a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and hold authorisation in the housing and debt categories of law under a 2018 Standard Civil Contract; and

b) have relevant and recent experience of delivering HPCDS services; and

c) are able to deliver HPCDS services from 17.12.2018. HPCDS will be scheduled through rotas. Successful applicants will be required to attend and deliver HPCDS services where requested by clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see Paragraphs 1.4 — 1.5 of the IFA). The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of 1 week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the scheme(s) they have tendered for. Due to the urgent need for contracts to commence in December to maintain service provision, the timescale from launch to the deadline for submission of tenders has been set at 27 days. Applicants wishing to deliver services under the HPCDS contract must submit a tender which consists of a response to 1 or more HPCDS ITT(s) (“ITT Response”).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria as detailed in the tender documents / Weighting: 100
Price – Weighting: 0
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period to 30.9.2019 with the right for the LAA to extend the contract from 1.10.2019 for a maximum further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/11/2018
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Legal Aid Agency
102 Petty France
London
SW1H 9AJ
United Kingdom

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y1EU
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Legal Aid Agency
102 Petty France
London
SW1H 9AJ
United Kingdom
E-mail: civiltenders@legalaid.gsi.gov.uk

VI.5)Date of dispatch of this notice:

30/10/2018