Tender for Cleaning Services in London

The successful tenderer will be required to provide cleaning services at Leyton Sixth Form College.

United Kingdom-London: School cleaning services

2016/S 128-229614

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leyton Sixth Form College
Essex Road, Leyton
London
E10 6EQ
United Kingdom
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI12

Internet address(es):Main address: http://www.leyton.ac.uk/

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.litmuspartnership.co.uk/project/leyton_sixth_form_college

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Leyton Sixth Form College — Tender for Cleaning Services.

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide cleaning services at Leyton Sixth Form College.

The current cleaning service provision at Leyton Sixth Form College has not been market tested in recent years and to ensure Best Value principles are applied the Head Teacher and Senior Committee Members of the College have made a decision to tender the cleaning service.

Current roll numbers are circa 2 000 students and the current cleaning operation is run by Apollo.

The value of the contract is circa 150 000 GBP per annum and it is intended that the initial contract shall run for a period of 3 years.

For the avoidance of doubt TUPE Regulations will apply to this contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI12

Main site or place of performance:

Leyton Sixth Form College, London, United Kingdom.

II.2.4)Description of the procurement:

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the College on contract performance. It is imperative that an open book policy is offered to ensure the College has total clarity on both operational and financial performance.

The College is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify ‘best value’ principles and work in partnership with the chosen contractor going forward.

(Further information can be found within the PQQ Documentation.).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2017

End: 31/12/2021

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/08/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to: pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/leyton_sixth_form_college

The closing date for receipt of the Pre-Qualification Questionnaire is 5.8.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Leyton Sixth Form College
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

Leyton Sixth Form College
London
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Leyton Sixth Form College
London
United Kingdom

VI.5)Date of dispatch of this notice:

01/07/2016

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