Tender for Cloud Based Finance System
The 3 Councils are seeking to procure a new financial management system.
United Kingdom-Melton Mowbray: Financial analysis and accounting software package
2019/S 029-065058
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Welland Procurement Unit, c/o Melton Borough Council
Melton Mowbray
LE13 1GH
United Kingdom
Contact person: Mrs Clare Ellis
Telephone: +44 7876574944
E-mail: cellis@melton.gov.uk
NUTS code: UKF
Address of the buyer profile: http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
I.1)Name and addresses
Narborough
United Kingdom
E-mail: nick.brown@blaby.gov.uk
NUTS code: UKFInternet address(es):Main address: www.blaby.gov.uk
I.1)Name and addresses
Newark
United Kingdom
E-mail: Nick.Wilson@newark-sherwooddc.gov.uk
NUTS code: UKFInternet address(es):Main address: https://www.newark-sherwooddc.gov.uk/
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Joint Procurement for Cloud Based Finance System
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The 3 Councils are seeking to procure a new financial management system. In this era of reduced Government funding tight controls are needed over budgets and spending. With Councils experiencing financial difficulty, financial scrutiny is of paramount importance within the Local Government sector. This requires a transparent, efficient, effective and user-friendly financial management system to improve the financial management skills of non-financial officers.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Interested bidders are asked to note the Mandatory and Exclusion Criteria in the SSQ before making a decision on whether to submit a tender. Particular care should be taken when responding to the GDPR questions and the Mandatory Requirements question.
Bidders are also asked to note that in addition to those Councils jointly procuring this contract, the following additional Councils are eligible to make use of the ensuing contract:
— Oadby and Wigston District Council: value within the overall contract value is 375 000 GBP (including an allowance for implementation),
— Hinckley and Bosworth District Council: value within the overall contract value is 585 000 GBP (including an allowance for implementation).
All Councils named in this procurement reserve the right to increase or decrease the number of software licences they require during the term of the contract as their business need changes.
Please be aware that the Council are looking for a SaaS rather than traditional licencing agreement.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
The initial term of 5 years may extended by 2 further periods of 5 years making a total contract term of 15 years. The value has been calculated over this maximum term.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.4.1)Review body
Melton Mowbray
United Kingdom
VI.5)Date of dispatch of this notice: