Tender for Cloud Hosted Financial Management and Processing System

Tender for Cloud Hosted Financial Management and Processing System

North Kesteven District Council seeks a suitably experienced supplier to provide a hosted financial system.

United Kingdom-Sleaford: Software package and information systems

2020/S 021-045702

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North Kesteven District Council
Postal address: District Council Offices, Kesteven Street
Town: Sleaford
NUTS code: UKF3
Postal code: NG34 7EF
Country: United Kingdom
Contact person: Mr Michael Hunt
E-mail: Michael.Hunt@lincolnshire.gov.uk
Telephone: +44 1522555321
Internet address(es):Main address: https://www.n-kesteven.gov.uk/

Address of the buyer profile: https://www.n-kesteven.gov.uk/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


A ‘Cloud Hosted’ Financial Management and Processing System

Reference number: DN460495

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

North Kesteven District Council seeks a suitably experienced supplier to provide a hosted financial system, please be aware that the total value combines estimated implementation costs and annual price to cover licensing and support for the maximum contract period which is 59 months plus a further 2 periods of 12 months each up to a total contract period of 6 years and 11 months.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF3

II.2.4)Description of the procurement:

North Kesteven District Council are seeking a cloud hosted financial system. Interested bidders are requested to note the mandatory criteria included within the specification document before making a decision to submit a tender. Bidders must be able to meet these mandatory criteria in order to be eligible to tender for this requirement. The Council reserves the right to increase or decrease the number of software licenses they require during the term of the contract as the councils business needs change.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 59
This contract is subject to renewal: yes
Description of renewals:

As per the instructions included in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/03/2020
Local time: 12:00

Lincoln (Pro Contract).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Lincolnshire County Council
Postal address: Orchrad House
Town: Lincoln
Postal code: LN1 1BA
Country: United Kingdom
E-mail: www.procurementlincolnshire@lincolnshire.gov.uk

VI.4.2)Body responsible for mediation procedures

Official name: The High Court
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: