Tender for Cloud Hosted Financial Management System

Tender for Cloud Hosted Financial Management System

CPBS seeks a suitably experienced supplier to provide a hosted financial system.

United Kingdom-Spalding: Financial systems software package

2019/S 038-085663

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Compass Business Point Services (East Coast) Ltd
Priory Road
PE11 2XE
United Kingdom
Contact person: Michael Hunt
Telephone: +44 1522555321
E-mail: Michael.Hunt@lincolnshire.gov.uk
NUTS code: UKF30
Internet address(es):Main address: https://www.procurementlincolnshire.co.uk

Address of the buyer profile: https://www.procurementlincolnshire.co.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Cloud Hosted Financial Management System

Reference number: PL.18.061

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

CPBS seeks a suitably experienced supplier to provide a hosted financial system; please be aware that the total value combines estimated implementation costs and annual price for the maximum contract period which is a 10-year term (5 plus 2 plus 2 plus 1).

Please note: from 1.4.2019 “Compass Point Business Services (East Coast) Ltd” will change its name to “Public Sector Partnership Services Ltd”. Suppliers should be aware that the contract will be awarded in the name of Public Sector Partnership Services Ltd. All other details, including company registration number, will remain the same.

II.1.5)Estimated total value

Value excluding VAT: 785 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF30

II.2.4)Description of the procurement:

Interested bidders are asked to note the mandatory criteria available in the Specification before making a decision on whether to submit a tender. Bidders must be able to meet these mandatory criteria in order to be eligible to tender for this requirement. CPBS reserve the right to increase or decrease the number of software licenses they require during the term of the contract as their business needs change. Please be aware that CPBS is looking for a SaaS, rather than the traditional licencing arrangement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As a “restricted” procedure the criteria included in the Selection questionnaire will serve as the tool to down select bidders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/03/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Lincolnshire County Council
United Kingdom
E-mail: www.procurementlinicolnshire@lincolnshire.gov.uk

VI.4.2)Body responsible for mediation procedures

The High Courts
The Strand, London
United Kingdom
E-mail: www.procurementlinicolnshire@lincolnshire.gov.uk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: