Tender for Cloud Hosted Financial Management System

Tender for Cloud Hosted Financial Management System

The councils are seeking a suitably experienced supplier to provide a hosted financial system.

United Kingdom-Melton Mowbray: Financial systems software package

2018/S 189-426355

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Melton Borough Council
Welland Procurement Unit, c/o Melton Borough Council
Melton Mowbray
LE13 1GH
United Kingdom
Contact person: Mrs Clare Ellis
Telephone: +44 7876574944
E-mail: cellis@melton.gov.uk
NUTS code: UKF

I.1)Name and addresses

Newark and Sherwood District Council
United Kingdom
E-mail: Nick.Wilson@newark-sherwooddc.gov.uk
NUTS code: UKF1
Internet address(es):Main address: https://www.newark-sherwooddc.gov.uk/

I.1)Name and addresses

West Lindsey District Council
United Kingdom
E-mail: Caroline.Capon@west-lindsey.gov.uk
NUTS code: UKF3
Internet address(es):Main address: https://www.west-lindsey.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Tender for Cloud Hosted Financial Management System

Reference number: DN355776

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Councils are seeking a suitably experienced supplier to provide a hosted financial system.

Please be aware that the total value is split between each of the Councils named in the procurement and combines estimated implementation costs and an annual price for the maximum 15 year term.

II.1.5)Estimated total value

Value excluding VAT: 3 785 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Interested bidders are asked to note the mandatory criteria available in the specification before making a decision on whether to submit a tender. Bidders must be able to meet those mandatory criteria in order to be eligible to tender for this requirement.

Bidders are also asked to note that in addition to those Councils jointly procuring this contract, the following additional Councils are eligible to make use of the ensuing contract:

Blaby District Council: value within the overall contract value is 600 000 GBP

Oadby and Wigston District Council: value within the overall contract value is 375 000 GBP

Hinckley and Bosworth District Council: value within the overall contract value is 585 000 GBP

All Councils named in this procurement reserve the right to increase or decrease the number of software licences they require during the term of the contract as their business need changes.

Please be aware that the Councils are looking for a SaaS rather than traditional licencing agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial term of the contract (5 years) may be extended by one or more of the Councils named in this procurement by one or more of the following periods: 2 years, 5 years and then 3 years. This makes a total possible contract period of 15 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/10/2018
Local time: 13:30

At the offices of Melton Borough Council

Information about authorised persons and opening procedure:

Tenders will be logged in accordance with the Council’s Contract Procedure Rules

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Melton Borough Council
Melton Mowbray
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: