Tender for Cloud HR and Payroll System

Tender for Cloud HR and Payroll System

The council is looking for a cloud based platform to enable our employees and customers to utilise a first class HR and payroll solution that is at the forefront of digital transformation.

United Kingdom-Blackburn: Software package and information systems

2020/S 251-634175

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Blackburn with Darwen
Postal address: Town Hall, King William Street
Town: Blackburn
NUTS code: UKD41 Blackburn with Darwen
Postal code: BB1 7DY
Country: United Kingdom
Contact person: Peter Hughes
E-mail: peter.hughes@blackburn.gov.uk
Telephone: +44 1254585216
Internet address(es):
Main address: http://www.blackburn.gov.uk/
Address of the buyer profile: http://www.blackburn.gov.uk/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cloud HR and Payroll System

 

Reference number: DN517314

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

The Council is looking for a cloud based platform to enable our employees and customers to utilise a first class HR and payroll solution that is at the forefront of digital transformation. The solution will reduce the need for manual transactions, with a clear channel shift to a fully integrated online solution. This will deliver a first-class experience to applicants, employees, managers and external customers, ensuring we maximise the potential of our most valuable resource — our workforce. We want a truly digital experience for all our system users, which will quickly realise a return on investment. We have developed modern working principles where we expect are employees to work in modern agile digital and empowered way. This is enhanced by our move towards more blended working focusing on outcomes. We have developed our service offer to external customers including schools where we want to offer a first class user experience for all aspects of HR and Payroll.

The council provides the full range of local government services that are diverse in their nature. Along with the services to our external customers, the solution needs to be flexible and responsive to be able to deal with multiple services conditions, multiple post and payrolls.

The contract is for a period of 5 years with the council having an option to extend for a further period of up to five number 2-year periods (15 years in total).

The Council is aware of proposals to potentially reorganise local authorities in Lancashire, including the potential establishment of a combined authority. This tender is intended to cover any potential successor local authority that covers some or all of the borough’s geographic area and any potential combined authority and this has been factored into the value of the OJEU notice.

 

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UKD41 Blackburn with Darwen

II.2.4)Description of the procurement:

 

The Council is looking for a cloud-based platform to enable our employees and customers to utilise a first class HR and payroll solution that is at the forefront of digital transformation. The solution will reduce the need for manual transactions, with a clear channel shift to a fully integrated online solution. This will deliver a first-class experience to applicants, employees, managers and external customers, ensuring we maximise the potential of our most valuable resource — our workforce. We want a truly digital experience for all our system users, which will quickly realise a return on investment. We have developed modern working principles where we expect are employees to work in modern agile digital and empowered way. This is enhanced by our move towards more blended working focusing on outcomes. We have developed our service offer to external customers including schools where we want to offer a first class user experience for all aspects of HR and Payroll.

The council provides the full range of local government services that are diverse in their nature. Along with the services to our external customers, the solution needs to be flexible and responsive to be able to deal with multiple services conditions, multiple post and payrolls.

The contract is for a period of 5 years with the council having an option to extend for a further period of up to five number 2-year periods (15 years in total).

The Council is aware of proposals to potentially reorganise local authorities in Lancashire, including the potential establishment of a combined authority. This tender is intended to cover any potential successor local authority that covers some or all of the borough’s geographic area and any potential combined authority and this has been factored into the value of the OJEU notice.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The Council will evaluate responses to the PQQ and will progress the highest scoring through to the ITT stage.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/01/2021
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Blackburn With Darwen Borough Council
Town: Blackburn
Country: United Kingdom

VI.5)Date of dispatch of this notice:

19/12/2020