Tender for Cloud Management Information System
To support the Trust’s ‘Shift to the Cloud’ strategy, we seek a supplier to provide a cloud management information system.
United Kingdom-Peterborough: Database systems
Section I: Contracting authority
I.1)Name and addresses
Postal address: Worldwide House, Thorpe Wood
NUTS code: UKH11
Postal code: PE3 6SB
Country: United Kingdom
Contact person: Bruce Wilson
Telephone: +44 1832864444
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
Cloud Management Information System
II.1.2)Main CPV code
II.1.3)Type of contract
United learning is an educational charity that manages 14 independent schools and 75 state sector academies in the UK. The Trust will grow its number of academies at about 5 % per annum over the contract term.
To support the Trust’s ‘Shift to the Cloud’ strategy, we seek a supplier to provide a cloud management information system (MIS) for our state sector primary, secondary and all-through academies. Some of the Trust’s 75 academies have already implemented a cloud MIS, therefore this procurement will provide a cloud MIS to the remaining 60 academies and new academies as they join the Trust. The MIS will be accessed over the internet and hosted in the cloud, with requisite programme management, support and implementation services also provided.
A specification is available to assist suppliers in qualifying the opportunity. Prospective bidders may attend a bidders’ day webinar on 7.11.2019. Obtain details via contact details provided within this notice.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
The Trust’s Central Office is in Peterborough, UK. The Trust’s schools are located across the UK, see the United Learning website for locations.
II.2.4)Description of the procurement:
The Trust’s requirement is to provide and implement a software-as-a-service (SaaS) based management information system (MIS) in order to deliver the Trust’s ‘Shift to the Cloud’ strategy. The MIS will be accessed over the internet and hosted in the cloud. The product must be capable of supporting the operational, educational management and administrative needs of the Trust’s state sector primary, secondary and all-through academies.
The supplier is also expected to provide a service to the Trust for implementation and support of the MIS that includes: programme and project management, migration, configuration support, integration with third-party software and the Trust’s data warehouse, bespoke customisation (if needed), training, after-sales support, and documentation (e.g. technical, service, training).
Academies across the Trust currently use numerous MIS boltons and exchange data with a significant number of third-party products. The range of functionality delivered by these other products must be either replaced by MIS functionality or supported through integration. Please note that the Trust will lead a third-party product rationalisation project in tandem with the wider MIS implementation programme.
The Trust operates a data warehouse to support trust-wide reporting. Trust-wide access to school data and data warehouse integration requirements are included in the Specification.
The Trust currently supports 75 state sector academies, of which 60 academies require a cloud MIS. Therefore, an estimated programme of 60 academy MIS implementations (including configuration, migration and training) will need to be delivered over a phased 18-month period. In addition, the Trust will continue to grow its number of schools by about 5 % per annum — therefore the supplier will be required to deliver further implementations to the united learning management information system as new schools join the Trust over the term of the contract.
A detailed specification is available that identifies our functional, technical and service requirements to assist suppliers in qualifying the opportunity and to inform proposals. In addition to this, we invite all prospective bidders to attend a bidders’ day webinar on 7.11.2019. Obtain documents and event details via contact details provided within this notice.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Contract term is five (5) years. Initial contract period is three (3) years with the option to renew for a two (2) year extension.
II.2.9)Information about the limits on the number of candidates to be invited
Selection criteria as per the selection questionnaire (SQ). Obtain SQ and supplementary tender documentation via the contact provided within this notice. Suppliers are not required to respond to the specification at this stage – this has been provided for information only.
Selection questionnaire will result in a short-list of three (3) who will be invited to participate in dialogue. An initial tender will be submitted by the short-list of three and evaluated resulting in a short-list of two (2) who will be invited to participate in further dialogue. A final tender will be submitted and evaluated resulting in selection of Preferred Bidder.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The estimated contract Value indicated within this notice has been derived on the assumption that the costs associated with this contract will include project implementation, migration, annual licence/support and ad hoc requests for third party integration and/or bespoke product development over the maximum 5-year contract term.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Selection criteria as stated in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Selection questionnaire submission deadline is 29.11.2019.
Short-list of three (3) invited to participate in dialogue (IPD) on 12.12.2019.
Dialogue meetings* will take place on 8.1.2020.
Initial tender submission deadline is 29.1.2020.
Short-list of two (2) invited to participate in further dialogue on 13.2.2020.
Dialogue meetings will take place on 26.2.2020 and 2.3.2020.
Final tender submission deadline is 23.3.2020.
Preferred bidder announcement is 3.4.2020.
Contract signature is 30.4.2020.
*Projected number of dialogue meetings shown for reference, subject to further dialogue as and where needed.
Exact programme dates are subject to change and will be reconfirmed in the IPD.
VI.5)Date of dispatch of this notice: