Tender for Collection and Delivery of Clinical Samples

Tender for Collection and Delivery of Clinical Samples

NHSG laboratory department requires an efficient sample collection/delivery service.

United Kingdom-Aberdeen: Courier services

2020/S 213-523096

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Grampian
Postal address: Summerfield House, 2 Eday Road
Town: Aberdeen
NUTS code: UKM50 Aberdeen City and Aberdeenshire
Postal code: AB15 6RE
Country: United Kingdom
Contact person: Theresa Umejiaku
E-mail: theresa.umejiaku@nhs.scot
Telephone: +44 3454566000
Internet address(es):
Main address: http://www.nhsgrampian.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Collection and Delivery of Clinical Samples


Reference number: OC008-20

II.1.2)Main CPV code

64120000 Courier services

II.1.3)Type of contract


II.1.4)Short description:

NHSG laboratory department requires an efficient sample collection/delivery service. This service is critical in getting samples to the labs to be tested in a very prompt, regimented way.


II.1.5)Estimated total value

Value excluding VAT: 1 656 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

64120000 Courier services

II.2.3)Place of performance

NUTS code: UKM50 Aberdeen City and Aberdeenshire
Main site or place of performance:

NHS Grampian’s GP practices, Labs, hospitals, and other health centers.


II.2.4)Description of the procurement:

The provision of a sample collection service from GP practices, health centres, and other collection points with deliveries to aberdeen royal infirmary laboratories, Dr Grays hospitals, and other locations.


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/technical / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

24 months optional renewal/extensions (1+1 years).


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information


Please see our ITT documents on PCS-Tender for more information. You can access PCS-Tender via this link https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Project code: 17282


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The provider should be well experienced in providing this type of service in a similar health board and should hold and be compliant with the necessary qualifications, licenses, and accreditations.


III.1.2)Economic and financial standing

List and brief description of selection criteria:


Account statement for the the last 3 financial years.

Credit checks will also be carried out on interested companies.


Minimum level(s) of standards possibly required:


Employer’s (compulsory) liability: GBP 5 000 000.00

Public liability: GBP 10 000 000.00

Professional risk indemnity: GBP 5 000 000 000.00.


III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

NHSS Terms and condition for services December 2018 will apply.


III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/12/2020
Local time: 12:00

PCS Tender (online)


Information about authorised persons and opening procedure:

Procurement Department.


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:


Additional information and supporting documents will be available on PCS-Tender, project 17282.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 17282. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:632563).


VI.4)Procedures for review

VI.4.1)Review body

Official name: Aberdeen Sheriif Court and Justice of Peace
Postal address: Castle Street
Town: Aberdeen
Postal code: AB10 1WP
Country: United Kingdom
E-mail: aberdeen@scotcourts.gov.uk
Telephone: +44 1224657200
Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/aberdeen-sheriff-court-and-justice-of-the-peace-court

VI.5)Date of dispatch of this notice: