Tender for Combined Employee Benefits Package

Tender for Combined Employee Benefits Package

The Police and Crime Commissioner for Surrey is seeking expressions of interest for the supply of a Combined Employee Benefits Package for Surrey Police and Sussex Police officers and staff.

United Kingdom-Guildford: Benefit services

2013/S 133-230325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Surrey
Surrey Police HQ, PO Box 101
For the attention of: Laura Hughes
GU1 9PE Guildford
UNITED KINGDOM
Telephone: +44 1483638170
E-mail: hughes14066@surrey.pnn.police.uk
Fax: +44 1483634931

Internet address(es):

General address of the contracting authority: www.surrey.police.uk

Address of the buyer profile: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Combined Employee Benefits Package.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Surrey and Sussex Police.
NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Surrey is seeking expressions of interest for the supply of a Combined Employee Benefits Package for Surrey Police and Sussex Police officers and staff.
The Framework will be awarded to a single supplier to provide the following services:
— A customised Goods and Services Discounted Website*
— A Childcare Voucher Scheme (via salary sacrifice)**
— Cycle to Work Scheme (via salary sacrifice)
*The customised Goods and Services Discounted Website will initially be utilised only by the Police and Crime Commissioner for Surrey. The Police and Crime Commissioner for Sussex may opt into this service at their discretion during the term of the Framework.
**The Childcare Voucher Scheme will initially be utilised only by the Police and Crime Commissioner for Surrey. The Police and Crime Commissioner for Sussex will utilise this service from August 2014.
II.1.6)Common procurement vocabulary (CPV)

75310000, 98130000, 85160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework Term shall be for 3 years with the option to extend the Framework by 1 additional 12 month increment, making the maximum possible Framework Term 4 years. The option to extend the Framework shall be at the sole discretion of the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Operational service requirements across two forces requires urgent implementation
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

JPS036
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Police and Crime Commissioner for Surrey is tendering this Framework through the Bluelight Pro-Contract portal via an Accelerated Restricted Process, meaning that the Pre-Qualification Questionnaire has been published alongside this Advert. Prospective tenderers are required to register their interest by going to www.bluelight.gov.uk and visiting the supplier area. Potential tenderers should then respond to the Pre-Qualification Questionnaire (using the above portal) by no later than 23.7.2013. Hard copy or emailed applications will not be accepted. Following this date the Police and Crime Commissioner for Surrey will evaluate the responses to identify the short-listed suppliers to be invited to tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.7.2013