Tender for Community Messaging Software

To supply community messaging system/software, support and maintenance of the system.

United Kingdom-North Yorkshire: Software package and information systems

2020/S 222-547345

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Police and Crime Commissioner for North Yorkshire
National registration number: n/a
Postal address: North Yorkshire Police Headquarters, Alverton Court, Crosby Road
Town: North Yorkshire
NUTS code: UKE YORKSHIRE AND THE HUMBER
Postal code: DL6 1BF
Country: United Kingdom
Contact person: Linzi Davis
E-mail: linzi.davis@southyorks.pnn.police.uk
Telephone: +44 7464983829
Internet address(es):
Main address: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33724&B=BLUELIGHT
Address of the buyer profile: https://northyorkshire.police.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33724&B=BLUELIGHT

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33724&B=BLUELIGHT

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

North Yorkshire Community Messaging (NYCM) Framework

Reference number: 2206-2020

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Police, Fire and Crime Commissioner of North Yorkshire (PFCC) is establishing a framework arrangement for a period of 4 years. The framework will be established with a single source supplier to provide a dedicated hosted community messaging system/software, support and maintenance of the system, implementation and delivery of the system including training to users. Please note that this is not an exhaustive list, please refer to the procurement documentation. The framework will be available to access by the PFCC/PCC and Chief Constables of the following forces: North Yorkshire, West Yorkshire, South Yorkshire, Humberside, Durham Constabulary, Cleveland and North Yorkshire Fire and Rescue Services (NYFRS). Interested suppliers should note that the statement of requirements has been created based upon North Yorkshire Police (NYP) requirements. Participating authorities shall create their own call-off contracts based on their individual needs.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.2)Additional CPV code(s)

48500000 Communication and multimedia software package

48510000 Communication software package

II.2.3)Place of performance

NUTS code: UKE YORKSHIRE AND THE HUMBER

NUTS code: UKC NORTH EAST (ENGLAND)

Main site or place of performance:

North Yorkshire, DL6 1BF.

II.2.4)Description of the procurement:

The Police, Fire and Crime Commissioner for North Yorkshire (PFCC) is establishing a framework arrangement for a period of 4 years. The framework will be established with a single source supplier to provide a dedicated hosted community messaging system/software, support and maintenance of the system, implementation and delivery of system including training to users. Please note that this is not an exhaustive list, please refer to the procurement documentation. The framework will be available to access by the Police, Fire and Crime Commissioner for North Yorkshire on behalf of itself and the Chief Constable of North Yorkshire, the Police and Crime Commissioner for West Yorkshire on behalf of itself and the Chief Constable of West Yorkshire, the Police and Crime Commissioner for South Yorkshire on behalf of itself and the Chief Constable of South Yorkshire, the Police and Crime Commissioner for Humberside on behalf of itself and the Chief Constable of Humberside, Durham Constabulary (The Office of the Durham Police Crime and Victims Commissioner), the Police and Crime Commissioner for Cleveland on behalf of itself and the Chief Constable of Cleveland and North Yorkshire Fire and Rescue Service (NYFRS). Interested suppliers should note that the statement of requirements has been created based upon the North Yorkshire Police (NYP) requirements. Participating authorities shall create their own Call Off Contracts based on their individual needs. Further information can be obtained within the tender pack, bidders are encouraged to ensure they understand all aspects of the tender pack prior to submitting a bid.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2020

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/12/2020

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Office of the Police, Fire and Crime Commissioner for North Yorkshire (OPFCC) is tendering for the provision of a dedicated hosted Community Messaging System. For further information follow the link below: www.justiceinspectorates.gov.uk/hmic/

The PFCC expressly reserves the right:

(a) not to award a framework agreement as a result of the procurement process commenced by publication of this notice; and

(b) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the PFCC be liable for any costs incurred by the tenderers. If the PFCC decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of any subsequent call off contracts being awarded. Any expenditure, work or effort undertaken prior framework agreement award is accordingly a matter solely for the commercial judgement of potential suppliers.

The duration referenced in Section 11.2.7) is for placing call off contracts.

The value provided in Sections 11.1.5) and 11.2.6) is only an estimate. The OPFCC cannot guarantee to the supplier any business through this framework agreement.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of England and Wales
Postal address: 7 Rools Buildings, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
Internet address: http://www.judiciary.gov.uk

VI.5)Date of dispatch of this notice:

09/11/2020