Tender for Company Health Services

Tender for Company Health Services

Lot 1 – Occupational Health Service Provision (OHSP), Lot 2 – Employee Assistance Programme (EAP).

UK-Edinburgh: Company health services

2013/S 040-064256

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Edinburgh Napier University
Sighthill Campus, Sighthill Court
Contact point(s): Procurement
For the attention of: David Campbell
EH11 4BN Edinburgh
UNITED KINGDOM
Telephone: +44 1314556420
E-mail: d.campbell@napier.ac.uk
Fax: +44 1314556441

Internet address(es):

General address of the contracting authority: www.napier.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Edinburgh Napier University
Sighthill Campus, Sighthill Court
For the attention of: Online at www.publiccontractsscotland.gov.uk
EH11 4BN Edinburgh
UNITED KINGDOM
Telephone: +44 1314556420
Fax: +44 1314556441
Internet address: www.napier.ac.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of employee wellbeing services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This tender for the provision of Employee Wellbeing services to the University is made up of 2 lots namely:
Lot 1 – Occupational Health Service Provision (OHSP),
Lot 2 – Employee Assistance Programme (EAP).
Suppliers are invited to tender for the above lots in reference to the information provided in this tender documentation. Suppliers are welcome to bid for one or both lots although for clarity these will be evaluated and scored separately.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=256106

II.1.6)Common procurement vocabulary (CPV)

85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Possible 12 month extension if the University requires.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Occupational Health Service Provision (OHSP)

1)Short description

The University wishes to select an Occupational Health Service provider to promote the health, safety and welfare of employees of the University and students by offering confidential advice and assistance
Promoting health and wellbeing at work.
Promoting healthy working conditions.
Helping recovery and return to work after illness or injury.
Improving health and fitness.
Reducing Stress in the Workplace.
2)Common procurement vocabulary (CPV)

85147000

3)Quantity or scope

Promoting health and wellbeing at work.
Promoting healthy working conditions.
Helping recovery and return to work after illness or injury.
Improving health and fitness.
Reducing Stress in the Workplace.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

36 months in the first instance with an option to mutually agree and extend by a further 12 months to a maximum of 48 months in total
Lot No: 2 Lot title: Employee Assistance Programme (EAP)

1)Short description

The University requires an Employee Assistance Programme service provider which will provide services to meet the requirements of both management and employees, thus supporting the University’s continued endeavour to become an employer of choice.
The University is committed to supporting employees and has a duty of care to ensure these employees are supported through difficult points in the employment life cycle and in their personal lives. The use of EAP allows the University to support employees to identify and address issues which may otherwise impact on their performance at work.
2)Common procurement vocabulary (CPV)

85312320

3)Quantity or scope

The key requirements that the University seeks from a service provider for Employee Assistance Programme are included in this section. The use of EAP within the University is voluntary and the vast majority of employees come to the service via self-referrals.
The EAP service supports the University in:
Improving staff wellbeing and health.
Reducing workplace stress.
Improving staff resilience to change processes.
Improving staff productivity and motivation at work.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

36 months in the first instance with an option to mutually agree and extend by a further 12 months to a maximum of 48 months in total.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NU1213-0111(Employee Wellbeing).
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 4.4.2013 – 09:00
Place:

Edinburgh Napier University Sighthill Campus EH11 4BN.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:256106).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2013