Tender for Computer Aided Facilities Management Software

Tender for Computer Aided Facilities Management Software

The City of London Corporation is looking to tender for the provision of a Computer Aided Facilities Management Software as a Software as a Service.

United Kingdom-London: Facilities management software package and software package suite

2020/S 233-576558

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Mayor and Commonalty and Citizens of the City of London
Postal address: City of London Corporation, Guildhall, PO Box 270
Town: London
NUTS code: UKI LONDON
Postal code: EC2P 2EJ
Country: United Kingdom
Contact person: Loredana Sandu, Category Manager, City Procurement
E-mail: Loredana.Sandu@cityoflondon.gov.uk
Telephone: +44 2076063030
Internet address(es):
Main address: https://www.cityoflondon.gov.uk
Address of the buyer profile: https://www.capitalesourcing.com

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Computer Aided Facilities Management Software (CAFM)

 

Reference number: prj_COL_17833

II.1.2)Main CPV code

48420000 Facilities management software package and software package suite

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

The City of London Corporation (the ‘City’) is looking to tender for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS).

Further information for this opportunity can be found in section II.2.4) Description of this notice.

 

II.1.5)Estimated total value

Value excluding VAT: 2 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48100000 Industry specific software package
48421000 Facilities management software package

II.2.3)Place of performance

NUTS code: UKI LONDON

II.2.4)Description of the procurement:

 

The City of London Corporation (the ‘City’) is looking to tender for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS).

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

The estimated total value of the contract is stated in II.1.5) of this notice and is for the entire duration, including all the optional extensions, together with all potential future needs as described within ‘Schedule 1 — CAFM Specification’ document.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/12/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Please note that this procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com).

Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below.

The procurement is being run as a two stage process under the restricted procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Selection Questionnaire (SQ) which can be found on the City’s e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_17833.

Organisations must submit their completed Selection Questionnaire (SQ), together with any supporting documents, via the system by the return deadline of 12.00 noon on 30 December 2020 in order to participate and registration is free. Selection Questionnaire(s) cannot be uploaded after the return deadline.

The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Selection Questionnaire(s).

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.

The procurement process that will apply to the requirement is specified in the procurement documents accordingly.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court, Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 20794760000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the agreement has been entered into the court has the options to award damages and/or to shorten or order the agreement ineffective.

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: High Court, Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 20794760000

VI.5)Date of dispatch of this notice:

25/11/2020