Tender for Computer Aided Job Evaluation Software

Tender for Computer Aided Job Evaluation Software

NHS Wales needs to procure a secure, password protected, internet based system for recording job matching and job evaluation outcomes.

United Kingdom-Cardiff: Software package and information systems

2020/S 235-581450

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Town: Cardiff
NUTS code: UK UNITED KINGDOM
Postal code: CF15 7QZ
Country: United Kingdom
E-mail: gareth.rees9@wales.nhs.uk
Telephone: +44 1443848585
Internet address(es):
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Computer Aided Job Evaluation

 

Reference number: AW059

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

NHS Wales needs to procure a secure, password protected, internet based system for recording job matching and job evaluation outcomes, storing information related to those outcomes and enabling consistency monitoring of all outcomes.

 

II.1.5)Estimated total value

Value excluding VAT: 525 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UKL WALES

II.2.4)Description of the procurement:

 

NHS Wales is looking to procure a secure password protected internet based system for recording job matching and job evaluation outcomes, storing information related to those outcomes and enabling consistency monitoring of all outcomes.

Within NHS Wales the use of the tool was made compulsory during the assimilation process resulting in a high usage of the system. NHS Boards and trusts have continued to use the tool since 2004 for all workforce processes relating to Job Evaluation and rely heavily upon it.

This approach has led to an invaluable bank of data being available which has not only been used to undertake consistency checking, but has been used to share job related information to aid a range of issues including workforce redesign.

There is an absolute requirement to retain all the data currently on the system. Furthermore, it must be in a format that we can continue to access and manipulate as required for consistency checking and monitoring.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 70
Cost criterion – Name: Cost / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 525 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 75
This contract is subject to renewal: yes
Description of renewals:

Optional extension of 12 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

This contract will cover the following organisations:

Aneurin Bevan UHB,

Betsi Cadwaladr UHB,

Cwm Taf Morgannwg UHB,

Cardiff &Vale UHB,

Hywel Dda UHB,

Powys Teaching Health Board,

Swansea Bay UHB,

Welsh Ambulance Service NHS Trust,

Health Education Improvement Wales,

Public Health Wales,

Velindre NHS Trust,

NHS Wales Shared Services Partnership,

NWIS.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 192-465118

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/01/2021
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted

VI.3)Additional information:

 

The NHS Agenda for Change Job Evaluation Scheme is mandatory and has been the system for measuring NHS Jobs across the entire AFC workforce since 2004. The scheme was developed as part of the Agenda for Change pay system and was rigorously tested with the Equal Opportunities Commission and other Equality Commissions throughout its design to ensure that it would deliver equal pay for work of equal value.

The scheme is designed to remove barriers to service modernisation by placing staff on a common pay structure to encourage team working and more flexible ways of delivering the service. The system allows new roles to be defined and measures these easily and consistently.

The scheme has been supported by an electronic tool which was procured initially by the Department of Health in England in 2004 on behalf of the four UK countries with each country contributing to the cost of the system.

Within NHS Wales the use of the tool was made compulsory during the assimilation process resulting in a high usage of the system.

NHS Boards and Trusts have continued to use the tool since 2004 for all workforce processes relating to Job Evaluation and rely heavily upon it.

The current system has led to an invaluable bank of data being available which has not only been used to undertake consistency checking, but has been used to share job related information to aid a range of issues including workforce redesign.

There is an absolute requirement to retain all the data currently on the system. Furthermore, it must be in a format that we can continue to access and manipulate as required for consistency checking and monitoring.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106034

(WA Ref:106034)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, the Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice:

27/11/2020