Tender for Conference and Event Marketing Services

Strategy development. Creative campaigns. Digital marketing and social media. Direct marketing.

United Kingdom-London: Advertising and marketing services

2017/S 146-301845

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
London
W21NY
United Kingdom
Contact person: Mrs Susan Postlethwaite
Telephone: +44 2033121808
E-mail: susan.postlethwaite@imperial.nhs.uk
NUTS code: UKI3

Internet address(es):Main address: http://www.imperial.nhs.uk

Address of the buyer profile: http://www.imperial.nhs.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lppsourcing.org/procontract/lpp/portal.nsf.

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.lppsourcing.org/procontract/lpp/portal.nsf.

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of conference and event marketing services.

Reference number: DN280459

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

W12 Conferences is the conference and events centre for Imperial College Healthcare NHS Trust (ICHT). The centre hosts a number of internal events of behalf of the Trust and income is generated for the Trust via the external hire of conference rooms and by event management.

The marketing of W12 Conferences falls into 2 main areas;

— conference centre, where the hire of rooms and catering are marketed to external sources,

— events where places on conferences are sold to delegates from around the world.

The Trust is seeking a specialist provider for a range of services; those listed below are examples of the types required, but this may not be an exhaustive list.

— Strategy development.

— Creative campaigns.

— Digital marketing and social media.

— Direct marketing.

— Partnership marketing.

— Event campaigns.

— Reporting (and recommendation) e.g. analysis of website activity.

Details on tender documentation availability and how to express interest are set out in section II.2.4.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79341000

79342000

II.2.3)Place of performance

NUTS code: UKI3

II.2.4)Description of the procurement:

An outline of the requirement is set out in II.1.4. Details on tender documentation availability and how to express interest are set out below.

The Trust will be using the NHS London Procurement Partnership member’s e-sourcing portal powered by DueNorth to conduct the Procurement Process. This can be accessed via https://www.lppsourcing.org/procontract/lpp/portal.nsf

The tender documentation, including the Standard Selection Questionnaire, draft Invitation to Tender and Terms and Conditions will be available to view on the portal. Expression of interest is to be by way of completion of a Standard Selection Questionnaire which will run in conjunction with the advert.

Potential bidders will be required to register their expression of interest via the portal and complete and submit a Standard Selection Questionnaire by the deadline date of noon on the 31.8.2017.

Please ensure you register your company on our portal in sufficient time as new supplier requests must be approved before you will be enabled to register your expression of interest. If an expression of interest is not received by the time your interest will not be considered any further. Standard Selection Questionnaire not submitted by the deadline will not be considered.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Initial contract term is 24 months (2 years) with the option to extend for 2 x 12 month periods (1 year periods).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Imperial College Healthcare NHS Trust
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2017

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