Tender for Control Management and Testing of Legionella

Tender for Control Management and Testing of Legionella – Renfrewshire

East Renfrewshire Council requires suitable qualified sole provider for legionella bacteria control, prevention and risk management service for (Housing and Non-Housing) 2019-21 programme.

United Kingdom-Giffnock: Water distribution and related services

2019/S 228-559561

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
NUTS code: UKM83
Postal code: G46 6UG
Country: United Kingdom
Contact person: May Harvey-Welsh
E-mail: may.harvey-welsh@eastrenfrewshire.gov.uk
Telephone: +44 1415773669

Internet address(es):Main address: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Control Management and Testing of Legionella

Reference number: CE 19 20 053

II.1.2)Main CPV code

65100000

II.1.3)Type of contract

Services

II.1.4)Short description:

East Renfrewshire Council requires suitable qualified sole provider for legionella bacteria control, prevention and risk management service for (Housing and Non-Housing) 2019-21 programme.

In addition to annual legionella servicing, housing services intend to take all property off water storage and connect to water mains supply. Should the 2 x 12 months options be used the budget will be around 1 680 000,00 pounds sterling although the Council reserve the right to spend up to 2 m pounds sterling throughout the duration of this contract although no guarantees can be given on the overall spend. All cost’s detailed are excluding fees.

II.1.5)Estimated total value

Value excluding VAT: 840 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

65100000

II.2.3)Place of performance

NUTS code: UKM83

Main site or place of performance:

East Renfrewshire.

II.2.4)Description of the procurement:

East Renfrewshire Council requires the legionella bacteria control, prevention and risk management service for approximately 128 non housing properties, 8 sheltered housing complexes, 1 homeless unit and 2 939 domestic dwellings (housing properties). All the non-housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance

risk assessment/control scheme/monitoring/log books sampling

The contractor must provide all survey and inspection data in an electronic format suitable for upload into the following

Non housing properties

The legionella module within the Council’s asset management system Tribal K2

Housing properties

The asset management system APEX innovation

In addition to annual legionella servicing, housing services intend to take all property off water storage and connect to water mains supply. This will result in an increased spend over the next 4 years with HS targeting spend of 300 000 over the 4 years to achieve this goal.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Associations, PVG / Weighting: 5

Quality criterion – Name: Asset management systems / Weighting: 15

Quality criterion – Name: Risk assessment / Weighting: 15

Quality criterion – Name: Management plan / Weighting: 10

Quality criterion – Name: Competence in legionella control and management work / Weighting: 15

Quality criterion – Name: Process for access / Weighting: 10

Quality criterion – Name: Damages / Weighting: 5

Quality criterion – Name: Customer satisfaction / Weighting: 10

Quality criterion – Name: Barcodes / Weighting: 5

Quality criterion – Name: Heath and safety / Weighting: 10

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 840 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Once 24 months expires we have a further 2 options to extend for up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The value indicated excludes fees. Should the 2 x 12 months options be used the budget will be around 1 680 000,00 pounds sterling although the Council reserve the right to spend up to 2 m pounds sterling throughout the duration of this contract although no guarantees can be given on the overall spend. All cost detailed is excluding fees.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

CCS Score

A. The contractor shall ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, including the construction skills certification scheme and other schemes, such as Scottish construction operative registration executive.

B. Where the contractor enters into a sub-contract for the purpose of performing the contract, the contractor shall cause a term to be included in such sub-contract:

B1. which requires the sub-contractor to ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, such as the construction skills certification scheme and other schemes, including those which are in operation in Scotland such as Scottish Construction Operative Registration Executive, and

B2. in the same terms as that set out in this clause B (including for the avoidance of doubt this clause B.2) subject only to modification to refer to the correct designation of the equivalent party as the contractor and sub-contractor as the case may be.

C. In this clause ‘on-site staff’ means all persons engaged by the contractor to undertake any works or part thereof on the site.

Testing Lab UKAS accredited or equivalent membership of legionella control association or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

To establish the financial standing of a tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Within such reports, the risk of business failure is expressed as a score ranging from 1-100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where you are not registered on credit safe e.g. charitable organisations, new start companies and sole traders you are to submit 2 years financial accounts, including profit and loss statement and balance Sheet for consideration.

The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+. The council reserve the right to terminate the contract should the financial standing decline to an unacceptable level.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Legionnaires’ disease (the control of legionella bacteria in water systems) L8 approved code of practice and guidance on regulations:

— legionnaires’ disease technical guidance Parts 1, 2 and 3,

— current E.C. guidelines,

— workplace regulations,

— food safety Act,

— the health and safety at work Act 1974,

— the control of substances hazardous to health Regulations 2002,

— the management of health and safety at work Regulations 1999,

— the notification of cooling towers and evaporative condensers Regulations 1992.

Membership of legionella control association or equivalent.

Labs used for testing should be UKAS approved or the equivalent.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/12/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/12/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

24 months if the options to extend are not used.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

The tender is now available for download at www.publictendersscotland.publiccontractsscotland.gov.uk/

The project No is 15066 the ITT No is 33188

The ITT submission deadline is 2.12.2019 at 12.00 noon.

Bidders should note that all questions relevant to this exercise should be posted using the message board facility for this project.

The buyer is using PCS-Tender to conduct this ITT exercise. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

All cost’s detailed are excluding fees.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15066. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders are asked to note that the 40 community benefits points indicated is for the initial 24-month contract period and suppliers will be asked for further community benefits point should the contract be extended.

(SC Ref:604971).

VI.4)Procedures for review

VI.4.1)Review body

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
Postal code: G46 6UG
Country: United Kingdom
Telephone: +44 1415773092Internet address: http://www.eastrenfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/11/2019