Tender for Control Management and Testing of Legionella – Renfrewshire

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
NUTS code: UKM83
Postal code: G46 6UG
Country: United Kingdom
Contact person: May Harvey-Welsh
E-mail: may.harvey-welsh@eastrenfrewshire.gov.uk
Telephone: +44 1415773669

Internet address(es):Main address: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Regional or local authority

General public services

Control Management and Testing of Legionella

Reference number: CE 19 20 053

Services

East Renfrewshire Council requires suitable qualified sole provider for legionella bacteria control, prevention and risk management service for (Housing and Non-Housing) 2019-21 programme.

In addition to annual legionella servicing, housing services intend to take all property off water storage and connect to water mains supply. Should the 2 x 12 months options be used the budget will be around 1 680 000,00 pounds sterling although the Council reserve the right to spend up to 2 m pounds sterling throughout the duration of this contract although no guarantees can be given on the overall spend. All cost’s detailed are excluding fees.

Value excluding VAT: 840 000.00 GBP

This contract is divided into lots: no

NUTS code: UKM83

Main site or place of performance:

East Renfrewshire.

East Renfrewshire Council requires the legionella bacteria control, prevention and risk management service for approximately 128 non housing properties, 8 sheltered housing complexes, 1 homeless unit and 2 939 domestic dwellings (housing properties). All the non-housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance

risk assessment/control scheme/monitoring/log books sampling

The contractor must provide all survey and inspection data in an electronic format suitable for upload into the following

Non housing properties

The legionella module within the Council’s asset management system Tribal K2

Housing properties

The asset management system APEX innovation

In addition to annual legionella servicing, housing services intend to take all property off water storage and connect to water mains supply. This will result in an increased spend over the next 4 years with HS targeting spend of 300 000 over the 4 years to achieve this goal.

Criteria below

Quality criterion – Name: Associations, PVG / Weighting: 5

Quality criterion – Name: Asset management systems / Weighting: 15

Quality criterion – Name: Risk assessment / Weighting: 15

Quality criterion – Name: Management plan / Weighting: 10

Quality criterion – Name: Competence in legionella control and management work / Weighting: 15

Quality criterion – Name: Process for access / Weighting: 10

Quality criterion – Name: Damages / Weighting: 5

Quality criterion – Name: Customer satisfaction / Weighting: 10

Quality criterion – Name: Barcodes / Weighting: 5

Quality criterion – Name: Heath and safety / Weighting: 10

Price – Weighting: 60

Value excluding VAT: 840 000.00 GBP

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Once 24 months expires we have a further 2 options to extend for up to 12 months each.

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

The value indicated excludes fees. Should the 2 x 12 months options be used the budget will be around 1 680 000,00 pounds sterling although the Council reserve the right to spend up to 2 m pounds sterling throughout the duration of this contract although no guarantees can be given on the overall spend. All cost detailed is excluding fees.

List and brief description of conditions:

CCS Score

A. The contractor shall ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, including the construction skills certification scheme and other schemes, such as Scottish construction operative registration executive.

B. Where the contractor enters into a sub-contract for the purpose of performing the contract, the contractor shall cause a term to be included in such sub-contract:

B1. which requires the sub-contractor to ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, such as the construction skills certification scheme and other schemes, including those which are in operation in Scotland such as Scottish Construction Operative Registration Executive, and

B2. in the same terms as that set out in this clause B (including for the avoidance of doubt this clause B.2) subject only to modification to refer to the correct designation of the equivalent party as the contractor and sub-contractor as the case may be.

C. In this clause ‘on-site staff’ means all persons engaged by the contractor to undertake any works or part thereof on the site.

Testing Lab UKAS accredited or equivalent membership of legionella control association or equivalent.

List and brief description of selection criteria:

To establish the financial standing of a tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Within such reports, the risk of business failure is expressed as a score ranging from 1-100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where you are not registered on credit safe e.g. charitable organisations, new start companies and sole traders you are to submit 2 years financial accounts, including profit and loss statement and balance Sheet for consideration.

The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+. The council reserve the right to terminate the contract should the financial standing decline to an unacceptable level.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission.

Selection criteria as stated in the procurement documents

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Legionnaires’ disease (the control of legionella bacteria in water systems) L8 approved code of practice and guidance on regulations:

— legionnaires’ disease technical guidance Parts 1, 2 and 3,

— current E.C. guidelines,

— workplace regulations,

— food safety Act,

— the health and safety at work Act 1974,

— the control of substances hazardous to health Regulations 2002,

— the management of health and safety at work Regulations 1999,

— the notification of cooling towers and evaporative condensers Regulations 1992.

Membership of legionella control association or equivalent.

Labs used for testing should be UKAS approved or the equivalent.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 23/12/2019

Local time: 12:00

English

Duration in months: 3 (from the date stated for receipt of tender)

Date: 23/12/2019

Local time: 12:00

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

24 months if the options to extend are not used.

Electronic ordering will be used

Electronic payment will be used

The tender is now available for download at www.publictendersscotland.publiccontractsscotland.gov.uk/

The project No is 15066 the ITT No is 33188

The ITT submission deadline is 2.12.2019 at 12.00 noon.

Bidders should note that all questions relevant to this exercise should be posted using the message board facility for this project.

The buyer is using PCS-Tender to conduct this ITT exercise. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

All cost’s detailed are excluding fees.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15066. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders are asked to note that the 40 community benefits points indicated is for the initial 24-month contract period and suppliers will be asked for further community benefits point should the contract be extended.

(SC Ref:604971).

Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park
Town: Giffnock
Postal code: G46 6UG
Country: United Kingdom
Telephone: +44 1415773092Internet address: http://www.eastrenfrewshire.gov.uk

21/11/2019