Tender for Corporate Finance ERP System

The requirement is for a Finance ERP System for Cannock Chase District Council and Stafford Borough Council.

United Kingdom-Cannock: Financial systems software package

2020/S 054-129738

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cannock Chase District Council
Postal address: Civic Centre, Beecroft Road
Town: Cannock
NUTS code: UKG24
Postal code: WS11 1BG
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651

Internet address(es):Main address: www.cannockchasedc.gov.uk

I.1)Name and addresses

Official name: Stafford Borough Council
Postal address: Riverside, Civic Centre
Town: Stafford
NUTS code: UKG24
Postal code: ST16 3AQ
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651

Internet address(es):Main address: www.staffordbc.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com

Additional information can be obtained from another address:

Official name: Staffordshire County Council
Town: Stafford
NUTS code: UKG24
Postal code: ST16 2DH
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651

Internet address(es):Main address: www.staffordshire.gov.uk

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Corporate Finance ERP System

Reference number: IA2000

II.1.2)Main CPV code

48442000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Please note: this procurement is being managed by Staffordshire County Council of behalf of Cannock Chase and Stafford Borough Councils. Staffordshire County Council does not have a requirement for these services themselves.

The requirement is for a Finance ERP System for Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities.

II.1.5)Estimated total value

Value excluding VAT: 910 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48442000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Cannock and Stafford.

II.2.4)Description of the procurement:

The requirement is for an integrated corporate Finance ERP System to meet the operational needs of both Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities. The required systems shall include general ledger, creditors, debtors and procure to pay functionality. The systems will have the ability to produce a full range of financial management and accounting reports. The systems will have functionality for project accounting, income management, asset management, job management and costing and full bank reconciliation; supported by general document management and workflow functionality. The scope of this procurement also includes for the project management, implementation, configuration, testing and training to ensure the replacement of the existing systems and go-live with the new systems in both local authorities no later than 1 April 2021. This includes for all interfaces with existing corporate systems including [but not limited to] Housing, Council Tax, NNDR, Payroll, e-Payments. The services in this procurement will include all post implementation support services.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality and Performance / Weighting: 65 %

Price – Weighting: 35 %

II.2.6)Estimated value

Value excluding VAT: 910 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021

End: 31/03/2033

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 244-600326

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2020

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/04/2020

Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Cannock Chase Council
Postal address: Civic Centre, Beecroft Road
Town: Cannock
Postal code: WS11 1BG
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Cannock Chase Council
Postal address: Civic Centre, Beecroft Road
Town: Cannock
Postal code: WS11 1BG
Country: United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Staffordshire County Council
Postal address: No. 1 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United KingdomInternet address: www.staffordshire.gov.uk

VI.5)Date of dispatch of this notice:

13/03/2020